Executive Assistant - NA Jordan

Nike • Beaverton, OR

1d

About The Position

As an integral support to your leader and critical part of the team, you will be responsible for:
Calendar Management: Coordinate and manage the leader’s schedule, ensuring timely appointments and meetings proactively resolving calendaring conflicts where possible without the involvement of the leader
Communication: Serve as the primary point of contact between the leader and internal/external stakeholders. Handle email correspondence, responding to inquiries that do not require the VP's involvement promptly and professionally; highlight actionable items and respond when possible.
Meetings & Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed. Supporting any documentation before, during and/or after to ensure objectives of the meeting / event are met. Assist in coordination of materials and information for high visibility meetings/events, internally and externally, including Board of Director meetings.
Travel Arrangements & Expense Report Management: Make complex domestic and international travel arrangements. Complete and review expense reports in a timely manner.
Document Preparation/Organization, Presentation & Information Sharing: Draft, review, organize important documents, reports and presentations. At times you may also present and share these documents and/or presentations with the appropriate leaders and teammates accordingly.
Project Support: Assist in the planning and execution of special projects, ensuring deadlines are met and objectives are achieved.
Confidentiality: Maintain the highest level of confidentiality regarding sensitive and proprietary information and decisions made by the leaders. Use discretion at all times.
Office Environment & Teammate Onboarding: Onboard new hires, prep workspaces, equipment, office supplies and schedule meet and greets with the team. Additionally, you may also train and mentor other administrative hires as needed.
Culture Building & Team Meeting/Offsite Support: Coordinate team/company events, including staff meetings, team-building activities, offsites and other functions to help the team build connections to each other, their leader, the environment and Nike. Support team plans, projects, activations or other deliverables as needed. Serve as the main point of contact for administrative questions or escalations from other administrative assistants on the team; may coordinate admin staff meetings and share relevant information as appropriate

Requirements

• Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
• Minimum of 3 - 5 years of administrative work experience required
• At least 1 year of experience supporting a Sr. Director, VP or higher-level executive within a matrixed corporate environment
• Excellent verbal & written communication skills
• Strong reading, writing, math and communication skills
• Proven experience and success working with a variety of high-profile stakeholders (examples: Executive leadership team members or Nike sponsored athletes and collaborators, etc.)
• Ability to work independently as a self-starter and as part of a team making connections in and across teams as you go.
• Exceptional attention to detail and problem-solving skills.
• Ability to thrive in a fast-paced environment and adapt to changing priorities.
• Comfort working through ambiguity.
• Previous experience with event planning.
• Proficient in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams).
• Exercise discretion and independent judgement when handling confidential and sensitive information.

Nice To Haves

• Experience with budget creation/management and planning proposals preferred.
• Experience with Keynote a plus, not required.
• Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
• Prior experience handling sensitive and confidential information is preferred.
• Ability to occasionally work outside of core business hours
• Previous Nike work experience is strongly preferred

Responsibilities

• Coordinate and manage the leader’s schedule, ensuring timely appointments and meetings proactively resolving calendaring conflicts where possible without the involvement of the leader
• Serve as the primary point of contact between the leader and internal/external stakeholders. Handle email correspondence, responding to inquiries that do not require the VP's involvement promptly and professionally; highlight actionable items and respond when possible.
• Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed. Supporting any documentation before, during and/or after to ensure objectives of the meeting / event are met. Assist in coordination of materials and information for high visibility meetings/events, internally and externally, including Board of Director meetings.
• Make complex domestic and international travel arrangements. Complete and review expense reports in a timely manner.
• Draft, review, organize important documents, reports and presentations. At times you may also present and share these documents and/or presentations with the appropriate leaders and teammates accordingly.
• Assist in the planning and execution of special projects, ensuring deadlines are met and objectives are achieved.
• Maintain the highest level of confidentiality regarding sensitive and proprietary information and decisions made by the leaders. Use discretion at all times.
• Onboard new hires, prep workspaces, equipment, office supplies and schedule meet and greets with the team. Additionally, you may also train and mentor other administrative hires as needed.
• Coordinate team/company events, including staff meetings, team-building activities, offsites and other functions to help the team build connections to each other, their leader, the environment and Nike. Support team plans, projects, activations or other deliverables as needed. Serve as the main point of contact for administrative questions or escalations from other administrative assistants on the team; may coordinate admin staff meetings and share relevant information as appropriate

Benefits

• We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive