Executive Assistant

Contractor Staffing Source•Billings, MT

25d•Remote

About The Position

This is a fully remote, weekday position, ideal for an organized, self-directed professional who wants steady, dependable work from home. Your initial and ongoing primary focus is managing the CEO's email and calendar -- sending emails and scheduling appointments. This individual must be quick on their toes, able to change direction and turn on a dime, then pick right back up where they left off. We're not looking for someone who's simply done this before -- we're looking for someone who does it exceptionally well and takes real pride in their work. We're a stable, growing company with a dynamic CEO-Entrepreneur and a genuine focus on working hard, exceeding client expectations and creating relationships, and having fun along the way.

Requirements

A track record of excellence as an Executive or Administrative Assistant -- not just experience, but a reputation for doing the job exceptionally well
HubSpot experience -- comfortable managing email, importing and maintaining contacts, and working in the CRM (or a fast learner ready to get up to speed quickly)
Proficiency with Microsoft Office (Word, Excel, Outlook, Teams)
Comfort using AI tools like Claude
Exceptional written communication, organization, and attention to detail
Ability to prioritize, take ownership, and work independently
Reliable high-speed internet and your own computer and quiet home workspace

Responsibilities

Manage the CEO's inbox, calendar, and scheduling day to day
Run email and contact management in HubSpot -- send and track emails, import and organize contacts, and keep records clean and up to date
Communicate professionally with clients, vendors, and team members
Maintain digital files, handle data entry, and keep company records organized
Build and update reports and spreadsheets
Coordinate projects and follow up on outstanding tasks