Executive Assistant

LinkedIn•New York, NY

1d•$77,000 - $125,000•Hybrid

About The Position

This role will be based in New York City, NY. At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team. We are looking for an Executive Assistant to provide administrative and organizational support to members of the Content Development leadership team. In this role, you’ll work directly with leadership and will be responsible for a mix of administrative and operational activities including scheduling, team events and more. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role.

Requirements

4+ years of experience working at the Senior Level in an administrative or coordination role

Nice To Haves

Experience working as a trusted business partner to members of senior leadership
Thrives in a fast-paced, demanding environment
High operational ability to execute quickly with strong attention to detail and accuracy
Excellent communication, analytical and organizational skills
Ability to professionally interact with senior leaders and anticipate their needs
Comfortable collaborating with other EAs in order to get things done and ensure LinkedIn achieves its mission
Demonstrates ability to be proactive, take initiative, and exercise good judgment, discretion and confidentiality in all tasks
Ability to effectively manage time, prioritize tasks, and work within deadlines and handle high level of ambiguity
Consistently able to solve complex problems creatively after in-depth evaluation of variable factors
Collaborative spirit with ability to act as a team culture steward and build relationships, mentor and work effectively across leadership teams at LinkedIn
Demonstrates excellent understanding of how an organization operates across functions
Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint)
Ability to set up and manage virtual meetings via MS Teams and Zoom

Responsibilities

Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)
Independently organize and ensure preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building
Anticipate critical rhythm of the business initiatives
Coordinate all domestic and international travel arrangements
Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards
Partner with communications and public relations teams and others on company-wide and external communications
Proficiently answer, screen and route internal and external correspondence, requests, subpoenas and other communications
Provide back-up support for other administrative assistants when needed and champion the admin community
Maintain email distribution lists / aliases
Support special projects as needed
Act as a point of contact with Workplace Services to meet facility needs for the team
Take leadership role to improve structure, efficiency, and execution of the organization
Drive changes in systems, tools and processes, and establish and share best practices
Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction