Executive Assistant

master-TMS•Sacramento, CA

1d•$95,000 - $105,000•Remote

About The Position

This role intentionally combines the breadth of a traditional Administrative Assistant position with the depth, judgment, and proactive partnership of a senior Executive Assistant. It supports two Partners in a global consulting environment by ensuring operational excellence, disciplined priority management, and reliable follow-through across client work, business development, firm leadership, and recruiting. The role goes beyond task execution. You will serve as a high-trust extension of the Partners; bringing order, clarity, and foresight to a fast-moving environment so the Partners can stay focused on high-impact work.

Requirements

Bachelor’s degree required or equivalent relevant work experience.
10+ years of experience supporting senior leaders in consulting, professional services, or similarly fast-paced organizations.
Exceptional organizational skills; ability to bring order to complexity and manage multiple priorities simultaneously.
Strong written and verbal communication skills; comfort interacting with senior stakeholders and external clients.
High emotional intelligence, discretion, sound judgment, and ability to handle confidential information.
Ability to anticipate needs, operate with minimal direction, and manage confidently and tactfully.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack).
Strong attention to detail, accuracy, and follow-through; service mindset and problem-solving orientation.

Responsibilities

Own and optimize the Partners’ calendars with a strong bias toward strategic priorities; anticipate conflicts and adjust proactively (no surprises).
Coordinate, manage, and support internal and external meetings, conference calls, video sessions, and events end-to-end (agendas, logistics, preparation, follow-ups).
Manage inbox triage and message prioritization; draft responses and take first-pass actions to keep momentum moving.
Track key deliverables, deadlines, decisions, and commitments across multiple workstreams; ensure reliable follow-through and early risk-flagging.
Ensure the Partners are prepared for key meetings with the right context, materials, and pre-reads well in advance.
Serve as a point of coordination with internal teams, firm leadership, clients, and external partners; maintain professional and timely communication.
Support client-facing projects with administrative coordination (scheduling, CRM updates, contract submission requests, gifting, travel/logistics).
Maintain client and prospect databases; compile customer profiles and maintain opportunity pipelines to support business development efforts.
Support outbound marketing and profile initiatives (conferences, webinars, white papers, targeted outreach); provide light social media support and content coordination.
Support budget preparation and tracking for the Partners; interface with Accounts Payable and Finance on payments, expenses, and budget management.
Interface with Legal for contract coordination and with HR, Marketing, IT, and Operations for cross-functional support and execution.
Provide backup coverage for other assistants as needed; contribute to office initiatives and continuous improvement of operating systems.
Take ownership of ad hoc projects that improve efficiency, responsiveness, and professionalism across the Partners’ day-to-day operations.
Interface effectively with colleagues across multiple countries and time zones.