Executive Assistant

Workday • Pleasanton, CA

5d • $94,100 - $167,200 • Hybrid

About The Position

As an Executive Assistant on Workday’s US Field Sales team, you will support three Vice Presidents of Field Sales. You will keep their schedules, travel, and day-to-day operations running smoothly, acting as a trusted partner who anticipates needs and handles details with care.

The role includes proactive executive support, complex calendar management, expense reporting and budget monitoring, communication and correspondence, domestic and international travel planning, and coordination of projects, meetings, and department events. You will act with initiative and minimal direction to help ensure efficient workflows and a polished experience for executives and their contacts.

Requirements

• At least 5 years of experience in executive support and/or project coordination, supporting multiple senior-level executives.
• At least 5 years of experience working with office applications, including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and Slack.
• Skill in calendar management across multiple executives, including resolving scheduling conflicts.
• Excellent communication skills and the ability to adapt communication across audiences and mediums.
• Ability to maintain confidentiality and handle sensitive information with care and discretion.
• Skill in prioritization, evaluating competing requests and resources to focus on what matters most.
• Experience planning and coordinating travel, budgets, and vendor relationships.

Nice To Haves

• Experience with event planning, including logistics, budgets, and vendor coordination.

Responsibilities

• Proactively manage and anticipate the daily needs of multiple Vice Presidents, including complex calendars, meeting confirmations, and ad hoc requests.
• Process expense reports, monitor and forecast spending against budgets, and advise executives accordingly.
• Build collaborative relationships with executives’ customers, team members, and external contacts.
• Prioritize and manage communications with employees at all levels, other executives, and external partners.
• Draft and prepare correspondence, presentations, internal communications, and other documentation on executives’ behalf.
• Provide informed advice and recommendations to executives on ongoing projects and events.
• Plan and book domestic and international travel, including itineraries, ground transportation, and hotel accommodations.
• Resolve non-routine travel issues, considering time zones and global complexities, and advise executives on options.
• Track critical tasks and projects, follow up on outstanding items, and help ensure deadlines are met.
• Publish meeting agendas, take and distribute notes, and follow up on action items.
• Plan and coordinate department events and meetings, including budgets, logistics, venue selection, catering, resource planning, and attendee invitations.
• Take initiative with minimal direction, anticipate upcoming needs, and act on executives’ behalf to support efficient workflows.

Benefits

• May be eligible for the Workday Bonus Plan or a role-specific commission/bonus.
• May be eligible for annual refresh stock grants.
• Flexible work arrangements, with at least half of each quarter spent in the office or in the field with customers, prospects, and partners, depending on the role.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed