Executive Assistant

Dream•Calgary, AB

16d

About The Position

Dream is looking for an Executive Assistant to support its Senior Leadership team in Western Canada. The ideal candidate will be a confident, proactive, and detail-oriented individual with excellent communication and organizational skills. This role requires the ability to anticipate needs, manage workloads effectively, and maintain a high level of confidentiality. The position offers a unique opportunity to take on challenging responsibilities within an entrepreneurial and dynamic company.

Requirements

At least 3 years of experience providing support to senior leadership;
Comfortable booking travel and coordinating and managing busy schedules;
Good judgment, sound common sense and combine high energy with emotional maturity, tact, diplomacy, and the utmost discretion;
Impressive MS Office skills with Word, Excel, PowerPoint, Outlook, and Adobe along with DocuSign;
Very comfortable using smartphones, tablets and other technologies.

Nice To Haves

Maintain strict confidence as will be supporting the HR function at times;

Responsibilities

Coordinate day-to-day administrative requirements of the leadership team by strategically managing their calendars, engagements, meeting schedules, and communications (email; telephone; social media; correspondence; reporting submissions, and expense reports);
Support the leadership team with planning, logistics, and scheduling of events, strategic meetings, offsites, and agendas;
Filter, delegate and respond to email, telephone, and correspondence on behalf of the leadership team;
Review and ensure completeness and accuracy of documents, including managing the storage and security of confidential files;
Provide vacation coverage and relief support to the Office Coordinator as required to ensure our reception area and guest experience is maintained;
Prepare and distribute minutes packages for internal/external meetings as required by the leaders;
Coordinate signatures from leaders (internal and external) for consultant/contracts and other agreements;
Process one-off invoices for payment and provide back up support for AP processing for vacation coverage periods.