Executive Assistant

Netomi • San Mateo, CA

14d

About The Position

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support members of Netomi’s Executive Leadership Team (ELT). This role operates at the center of a fast-paced, high-growth environment and requires someone who can anticipate needs, manage competing priorities, and operate with a high degree of ownership and discretion. You will play a critical role in enabling executive effectiveness by managing schedules, coordinating across teams, and ensuring seamless day-to-day operations. The ideal candidate thrives in ambiguity, moves quickly, and brings a strong bias for action—someone who can pivot as priorities evolve and keep pace with the demands of a scaling organization.

Requirements

• 5–8+ years of experience supporting senior executives (VP+ / C-level preferred)
• Prior experience in a startup or high-growth environment strongly preferred
• Proven ability to operate in fast-paced, dynamic environments with shifting priorities
• Exceptional organizational and time management skills
• Strong communication and stakeholder management capabilities
• High level of discretion and professionalism
• Experience supporting multiple executives simultaneously
• Experience working across global teams and time zones (NA preferred)
• Familiarity with tools such as Google Workspace, Slack, Zoom, and expense management systems (i.e., Ramp)

Nice To Haves

• Highly proactive with a strong bias for action
• Thrive in ambiguity and can pivot quickly as priorities change
• Detail-oriented while able to operate at speed
• Strong sense of ownership and accountability
• Flexible with working hours to support North America time zones
• Energized by supporting leaders in a fast-paced, scaling environment

Responsibilities

• Manage complex, high-volume calendars across multiple executives, including scheduling, prioritization, and conflict resolution
• Coordinate internal and external meetings across time zones, ensuring alignment and efficiency
• Prepare executives for meetings with relevant context, materials, and follow-ups
• Handle travel coordination, expense management, and logistics for executive activities
• Track and manage action items, ensuring timely follow-up and execution
• Support day-to-day administrative needs with a high level of accuracy and responsiveness
• Serve as a key point of coordination across teams, helping drive alignment and communication
• Partner with stakeholders across HR/Operations, Finance, Partnerships & Channels, and GTM to ensure priorities move forward
• Support planning and execution of internal meetings, offsites, and key initiatives
• Anticipate executive needs and proactively address issues before they arise
• Navigate shifting priorities and ambiguity with flexibility and sound judgment
• Operate with urgency while maintaining attention to detail and quality
• Handle sensitive information with the highest level of confidentiality and professionalism
• Serve as a trusted partner to executives in managing internal and external communications

Benefits

• Work directly with executive leadership in a high-growth AI company
• Play a critical role in enabling company-wide execution and impact
• Be part of a fast-paced, high-ownership culture with significant growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed