Executive Assistant

3M•Maplewood, MN

7d•Onsite

About The Position

Executive Assistant Collaborate with Innovative 3Mers Around the World Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers. This position provides an opportunity to transition from other private, public, government or military experience to a 3M career. The Impact You’ll Make in this Role As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by: Providing administrative support for the Senior Vice Presidents and Vice Presidents in Information Technology Scheduling and supporting on- and off-site meetings, video conferences and teleconferences and making necessary arrangements to set-up meeting space Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries Interpreting and administering corporate policies and procedures Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, tracking and monitoring budgets, and preparing reports

Requirements

High school diploma/GED or higher (completed and verified prior to start)
Seven (7) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Nice To Haves

Experience supporting an executive conference member
Experience handling confidential, sensitive business information and supporting executive level professionals
Experience with financial and employee data systems, for example, SAP, WorkDay, Concur expense reporting, etc.
Advanced proficiency in MS Office including Word, Excel, and PowerPoint
Possess expertise equivalent to that which would be obtained in a Bachelor’s degree or higher
Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Administration Professionals (CAP)

Responsibilities

Providing administrative support for the Senior Vice Presidents and Vice Presidents in Information Technology
Scheduling and supporting on- and off-site meetings, video conferences and teleconferences and making necessary arrangements to set-up meeting space
Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries
Interpreting and administering corporate policies and procedures
Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, tracking and monitoring budgets, and preparing reports
Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.
Safety is a core value at 3M. All employees are expected to contribute to a strong Environmental Health and Safety (EHS) culture by following safety policies, identifying hazards, and engaging in continuous improvement.