Executive Assistant

Cleerly•Denver, CO

10d•Hybrid

About The Position

Cleerly is a healthcare company focused on revolutionizing heart disease diagnosis, treatment, and tracking. Founded in 2017, the company has experienced rapid growth, supported by significant funding rounds. Cleerly operates with a mostly remote workforce, with offices in Denver, New York, Dallas, and Lisbon. Their technology offers a new standard of care for heart disease through AI-driven precision diagnostic solutions, aiming to prevent heart attacks by quantifying and characterizing atherosclerosis. The company utilizes various digital collaboration tools like Google Workspace, Slack, Confluence/Jira, and Zoom. Travel is required for some roles, typically once per month or quarter, with external-facing roles potentially requiring up to 90% travel. Cleerly is committed to providing safe and effective medical software, adhering to regulatory requirements and continuously improving products and processes. The Technology, R&D, and AI Innovation teams are dedicated to building cutting-edge solutions to empower physicians in preventing heart attacks. They manage the entire product lifecycle from prototype to deployment, transforming complex algorithms into FDA-cleared clinical products. As the Executive Assistant to the Chief Technology Officer (CTO), this role is central to coordinating and supporting the growth of the global Technology, R&D, and AI Innovation organizations. The EA will act as an operational partner to the CTO, driving engineering excellence and streamlining collaboration to build and release next-generation clinical AI products. This role involves orchestrating a multifaceted organization of product development professionals.

Requirements

3-5 years of experience supporting C-level executives in high-growth environments, ideally within software, engineering, R&D, or fast-paced med tech companies.
Expert in complex scheduling and sophisticated organizational communication and excitement to leverage AI and automation to streamline workflows and optimize the CTO's time.
Highly proficient in modern productivity suites (Microsoft 365/Google Workspace) and comfortable navigating project management tools (e.g., Jira, Asana, or SmartSheet) to maintain visibility across R&D initiatives.
Strong ability to synthesize complex technical concepts, R&D data, roadmaps, and strategies, and assist in translating between executive strategy and technical roadmap to support clear, concise internal communications.
Possess the emotional intelligence to navigate the unique dynamics of an engineering organization; must be able to handle sensitive conversations regarding proprietary technology and strategic ambiguity with absolute professionalism.
Exceptional written and verbal communication skills, capable of drafting high-quality documentation, presentations, and correspondence that reflects the CTO's voice and vision.
Comfortable operating with high autonomy in a fast-paced, evolving technical environment, consistently anticipating needs before they arise.
Willingness to occasionally work late, across different time zones, and remain "on call" during weekends to support urgent travel logistics, scheduling shifts, or critical executive needs.

Nice To Haves

Prior experience in Google Workspace (GMail, Drive, Docs, Sheets, Slides), Slack, Confluence/Jira, and Zoom Video is a plus.

Responsibilities

Represent the values, engineering culture, and innovative spirit of the product development organization to all internal and external stakeholders.
Manage the CTO's calendar, proactively resolving conflicts and prioritizing technical reviews, product milestones, and strategic R&D sessions to align with company objectives.
Keep track of important company deadlines and monitor the progress of related technical goals, providing cohesive coordination across product development teams.
Serve as the operational engine for the CTO by coordinating selected technical meeting agendas, capturing concise and accurate meeting outcomes, and tracking action-oriented follow-up tasks.
Handle all standard administrative duties for the CTO, including complex travel arrangements, expense reporting, social media, and high-priority correspondence.
Maintain strict confidentiality and exercise utmost discretion regarding pre-release product roadmaps, proprietary designs, intellectual property, and strategic hires.
Act as the primary point of contact for general inquiries, vendor proposals, finance updates, and R&D priorities on behalf of the CTO, effectively screening and directing communication.
Operate as the communications hub for the product development organization, ensuring absolute clarity, consistency, and alignment in technical messaging across all teams.
Prepare executive briefing materials, board-level technical updates, and internal engineering communications to maintain transparency and momentum.
Facilitate seamless collaboration between the CTO, executive peers, and cross-functional partners in clinical, regulatory, and commercial teams and external partners.
Organize and coordinate high-level meetings including in-person onsites to help align on technical priorities and product plans.
Build and refine operational workflows that improve efficiency within the product development organization and across the technology and new growth programs.
Maintain clear documentation and organized reporting structures to support team accountability and visibility.
Serve as an office leader for our corporate headquarters in Denver being onsite 2 days / week, managing day-to-day operations to cultivate a vibrant, collaborative workspace where our engineering and R&D teams can thrive.