Executive Assistant

Fidelity Partners • Offutt Air Force Base, NE

6d • Onsite

About The Position

The Executive Assistant will support the Office of the Staff Judge Advocate with high-level executive, administrative, and legal office support by managing front-office operations, coordinating schedules and correspondence for senior legal leadership, facilitating client intake and communication, and ensuring accurate, timely handling of legal documents, records, and mission-critical workflow in a fast-paced military justice and legal services environment.

Requirements

• Must be a U.S. Citizen.
• Possess an active security clearance Tier 3 (T3), Secret, and/or be able to obtain a Secret clearance.
• Associate's Degree in any field.
• Proficient in Microsoft Office Suite (Microsoft Word, Excel, PowerPoint).
• At least one year of experience in clerical or data entry, obtained in an office setting.
• One year of experience working in a military environment required.
• Read, understand, speak, and write English fluently to effectively communicate with customers and staff, both in person and via telephone.

Nice To Haves

• Knowledge of administrative information management office practices, techniques, procedures, and military protocol guidelines.

Responsibilities

• Manage front-office operations.
• Coordinate schedules and correspondence for senior legal leadership.
• Facilitate client intake and communication.
• Ensure accurate, timely handling of legal documents, records, and mission-critical workflow.
• Apply basic principles, concepts, and practices of the occupation to perform administrative tasks.
• Support office operations and produce a variety of documents such as e-mails, letters, reports, and spreadsheets using Office Suite programs (Outlook, Excel, PowerPoint, Word, TEAMS, etc.).
• Maintain confidentiality regarding sensitive, strategic, and personal information with absolute discretion.
• Communicate effectively, both orally and in writing, to provide information clearly.
• Serve as the primary point of contact between leadership and external agencies.
• Track deadlines, deliverables, and other matters requiring timely completion.
• Manage calendars, scheduling, and meeting coordination.
• Prepare, edit, and maintain e-mails, written correspondence, documents, reports, presentations, and briefing materials.
• Answer phone, email, and in-person inquiries.
• Attend meetings and conferences and follow-up/consult with leadership as requested.
• Handle sensitive personnel documents in accordance with applicable laws and guidance.
• Scan, upload, and maintain electronic records.
• Maintain professional partnerships with installation and community agencies.

Benefits

• Health/Dental and Vision
• Paid Time Off per Year: Up to 80 hours per year, which starts accruing on the day of hire.
• Sick Leave per Year: Up to 56 hours per year, which starts accruing on the day of hire.
• Paid Federal Holidays: Eleven (11) Paid Federal Holidays.
• Comprehensive benefits including medical, dental and vision options.
• Outstanding career growth potential.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree