Executive Assistant

Bacardi • Miami, FL

5d

About The Position

The Executive Assistant for the Commercial Leadership Team provides high-level administrative support to multiple Vice Presidents in Bacardi North America's Sales organization and the broader Sales Leadership Team. The role works closely with senior leaders and supports business initiatives, efficiency, and collaboration across a geographically dispersed team. It coordinates executive operations, including calendars, travel, meetings, and events, while handling sensitive information with discretion.

The position also supports special projects and provides administrative assistance across the broader Sales organization as business needs evolve. The ideal candidate is organized, proactive, service-oriented, comfortable managing competing priorities, and able to build relationships across all levels of the organization.

Bacardi describes its Total Rewards package as including compensation, benefits, incentives, allowances, and well-being offerings. Specific benefits may vary by employment nature and work location and may be subject to change or employee contributions.

Requirements

• Proven experience in an Administrative Assistant, Executive Assistant, or similar support role; preferably supporting senior executives or leadership teams.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work independently, exercise sound judgment, and proactively solve problems.
• High level of discretion and professionalism when handling confidential information.
• Experience coordinating travel, meetings, and events for individuals and large groups.
• Strong vendor management and negotiation skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and virtual collaboration platforms.
• Strong attention to detail and commitment to high-quality work.
• Ability to build effective partnerships and collaborate with stakeholders at all organizational levels.
• Flexibility to support occasional events, meetings, or travel requirements outside standard business hours.

Nice To Haves

• Bacardi values belonging, self-awareness, people agility, results agility, mental agility, and change agility in candidates.

Responsibilities

• Provide high-level administrative support to multiple Vice Presidents and the Sales Leadership Team.
• Manage complex calendars, schedule meetings, and coordinate logistics across stakeholders, time zones, and locations.
• Coordinate domestic and international travel, including transportation, accommodations, and itineraries.
• Prepare, review, and submit expense reports accurately and promptly.
• Organize leadership meetings, offsites, and events, including venue selection, catering, technology support, and attendee communications.
• Negotiate rates and arrange group bookings with hotels, venues, and travel vendors.
• Develop meeting agendas, travel itineraries, and supporting materials for leadership and team events.
• Prepare presentations, reports, meeting materials, and other business communications.
• Capture meeting notes and track follow-up actions to support timely execution of priorities.
• Serve as a liaison between Sales leaders, internal stakeholders, and external partners.
• Manage incoming communications, prioritize requests, and respond on behalf of leadership when appropriate.
• Handle sensitive business and personnel information confidentially and professionally.
• Support special projects and provide administrative assistance across the broader Sales organization as business needs evolve.

Benefits

• Competitive pay package.
• Competitive holiday and paid time off, plus additional days such as a volunteer day.
• Retirement or pension plan.
• Medical, critical illness, and life insurance.
• Employee assistance programs.
• Family-friendly and inclusive leave policies.
• Incentive programs linked to company and individual performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed