Executive Assistant, Creative Director

kate spade new york•New York, NY

3d•$85,000 - $120,000

About The Position

The Executive Assistant will provide high-level administrative and operational support to the Creative Director, ensuring seamless day-to-day execution, effective calendar and meeting management, expense oversight, and coordination of special projects. This role requires a proactive, highly organized individual who can anticipate needs, manage competing priorities, and operate with discretion in a fast-paced creative environment.

Requirements

Minimum 10 years of experience required
Strong Outlook Calendar experience.
Proficient in Microsoft Word, Excel, PowerPoint
Experience interacting with executives at all levels and departments.
Must be highly organized with the ability to handle multiple priorities at once.
Must have strong verbal and written communication skills.
Must be a collaborative team player with great initiative and ability to prioritize.
Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
Excellent ability to maintain composure and effectiveness in a fast-paced environment.
Superior follow through skills, detail and customer service oriented.

Nice To Haves

preference in fashion/administrative field
Mac knowledge preferred

Responsibilities

Manage the Creative Director’s calendar, prioritizing key meetings, optimizing schedules, and coordinating across internal teams and external partners.
Build and maintain strong relationships with internal administrative staff, cross-functional teams, vendors, and external stakeholders to facilitate scheduling and execution of meetings.
Coordinate all logistics for in-person and virtual meetings, including agenda development, room bookings, materials preparation, and catering arrangements.
Provide basic technical support as needed, including submission of IT requests and troubleshooting of remote or meeting-related issues.
Administer Microsoft Teams channels, including creation, updates, and ongoing maintenance to support team collaboration.
Oversee travel and expense administration, including monitoring budgets, exercising discretion in line with company policy, and ensuring responsible spend management.
Prepare, submit, and reconcile travel and expense reports and corporate card statements in compliance with company policies.
Manage the department’s purchasing and procurement process (Buying Hub), including supplier onboarding, purchase order creation, and invoice tracking.
Serve as a liaison across departments on behalf of the Creative Director and team, resolving inquiries and facilitating issue resolution.
Support team culture by organizing celebrations, milestone moments, and engagement activities that foster a positive and connected environment.
Lead and support departmental programming and special projects from planning through execution and evaluation, including developing project plans, timelines, and budgets.
Build and manage project teams, coordinate resources, and develop detailed schedules and work plans to ensure alignment with priorities and deadlines.
Monitor project progress, track deliverables, and provide status updates to stakeholders while maintaining quality control throughout the project lifecycle.
Draft and prepare correspondence, presentations, agendas, reports, and other executive-level materials as needed.