Executive Assistant, Creative Director

Tapestry•New York, NY

About The Position

Kate Spade New York is seeking an Executive Assistant to provide high-level administrative and operational support to the Creative Director. This role is crucial for ensuring seamless day-to-day execution, effective calendar and meeting management, expense oversight, and coordination of special projects. The ideal candidate will be proactive, highly organized, able to anticipate needs, manage competing priorities, and operate with discretion in a fast-paced creative environment. The successful individual will leverage their proficiency in administration to manage the Creative Director’s calendar, build and maintain strong relationships with internal and external stakeholders, coordinate meeting logistics, provide basic technical support, administer Microsoft Teams channels, oversee travel and expense administration, manage the department’s purchasing and procurement process, serve as a liaison across departments, support team culture through organizing celebrations and engagement activities, and lead and support departmental programming and special projects from planning through execution and evaluation.

Requirements

Minimum 10 years of experience required, preference in fashion/administrative field
Bachelor's Degree or equivalent combination of education and experience will be considered
Strong Outlook Calendar experience.
Proficient in Microsoft Word, Excel, PowerPoint
Mac knowledge preferred
Experience interacting with executives at all levels and departments.
Must be highly organized with the ability to handle multiple priorities at once.
Must have strong verbal and written communication skills.
Must be a collaborative team player with great initiative and ability to prioritize.
Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
Excellent ability to maintain composure and effectiveness in a fast-paced environment.
Superior follow through skills, detail and customer service oriented.

Responsibilities

Manage the Creative Director’s calendar, prioritizing key meetings, optimizing schedules, and coordinating across internal teams and external partners.
Build and maintain strong relationships with internal administrative staff, cross-functional teams, vendors, and external stakeholders to facilitate scheduling and execution of meetings.
Coordinate all logistics for in-person and virtual meetings, including agenda development, room bookings, materials preparation, and catering arrangements.
Provide basic technical support as needed, including submission of IT requests and troubleshooting of remote or meeting-related issues.
Administer Microsoft Teams channels, including creation, updates, and ongoing maintenance to support team collaboration.
Oversee travel and expense administration, including monitoring budgets, exercising discretion in line with company policy, and ensuring responsible spend management.
Prepare, submit, and reconcile travel and expense reports and corporate card statements in compliance with company policies.
Manage the department’s purchasing and procurement process (Buying Hub), including supplier onboarding, purchase order creation, and invoice tracking.
Serve as a liaison across departments on behalf of the Creative Director and team, resolving inquiries and facilitating issue resolution.
Support team culture by organizing celebrations, milestone moments, and engagement activities that foster a positive and connected environment.
Lead and support departmental programming and special projects from planning through execution and evaluation, including developing project plans, timelines, and budgets.
Build and manage project teams, coordinate resources, and develop detailed schedules and work plans to ensure alignment with priorities and deadlines.
Monitor project progress, track deliverables, and provide status updates to stakeholders while maintaining quality control throughout the project lifecycle.
Draft and prepare correspondence, presentations, agendas, reports, and other executive-level materials as needed.