Executive Assistant (Proposal)

Dexis • Washington, DC

46d • Onsite

About The Position

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.

At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
About the Position
A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency.
This position is based in Washington, DC and is contingent upon contract award.

Requirements

• 3-5 years’ experience providing administration/procurement support in a federal environment, international organization or financial institution.
• Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
• Excellent verbal and written communication and grammatical skills.
• Candidate(s) must be able to perform with some supervision in a high pace environment.

Nice To Haves

• A Bachelor of Arts in Business Administration.
• Bilingual English/Spanish or English/Portuguese.

Responsibilities

• Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
• Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
• Greeting and escorting guests at Agency Headquarters
• Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
• Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader’s office
• Managing incoming and outgoing communications, including email, phone calls, and mail
• Assisting with travel coordination and voucher processing for the office
• Maintaining records and databases, including tracking projects and deadlines
• Coordinating with other department and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
• Process internal ethics clearances for speakers’ participation at events or widely attended gatherings
• Supporting procurement and acquisition process for the office with the supervision of the Administrative Program Manager
• Other administration tasks as required

Benefits

• As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level