Executive Assistant, New York City (Proposal)

Dexis•New York, NY

2d•Onsite

About The Position

A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency.

Requirements

3 years’ experience providing administrative support in a federal environment or in other comparable sectors such as state/local government corporate offices, nonprofit organizations, or similar professional settings.
Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
Excellent verbal and written communication and grammatical skills.
Candidate must be able to perform with minimal supervision in a high pace environment.

Nice To Haves

A Bachelor of Arts in Business Administration.
Bilingual English/Spanish or English/Portuguese.

Responsibilities

Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
Greeting and escorting guests at Agency Headquarters.
Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader’s office
Managing incoming and outgoing communications, including email, phone calls, and mail
Assisting with travel coordination and voucher processing for the office
Maintaining records and databases, including tracking projects and deadlines
Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
Process internal ethics clearances for speakers’ participation at events or widely attended gatherings