Executive Assistant

Woodland Healthcare • Woodland, CA

11d • $31 - $46 • Onsite

About The Position

As our Executive Assistant, you will be an indispensable strategic partner, providing high-level administrative leadership and support to empower executive effectiveness. Every day, you will expertly oversee daily administrative operations for executives, acting as a primary point of contact and independently managing routine matters. You'll represent executives, manage schedules, coordinate communications, and prepare sensitive documents, utilizing comprehensive organizational knowledge for confident decision-making. To be successful in this role, you will possess exceptional organizational skills, discreet judgment, superior communication, and advanced tech proficiency.

Requirements

• 5 years of increasingly responsible administrative experience.

Nice To Haves

• Exceptional organizational skills
• Discreet judgment
• Superior communication
• Advanced tech proficiency

Responsibilities

• Schedules meetings, making adjustments as necessary; posts and maintains appointment calendars; prepares confirmations, agendas and materials; makes room/food arrangements and does follow-up work as required.
• Attend all assigned meetings. In preparation of assigned meetings will accurately prepare the agenda, during the meeting take accurate minutes and distribute to appropriate team members within 1 business week of the meeting, complete follow-up on all action items in an appropriate and timely manner.
• Accurately file and route documents.
• Screens and distributes incoming correspondence, handles and advises supervisor of action taken or prioritizes and arranges with pertinent materials and notation of necessary action to be taken attached.
• Screens a variety of calls and visitors and, where appropriate, refers them to other staff members or personally provides information based upon established program and policy issues.
• Maintains comprehensive Administrative, Subject and Contract Files.
• Reviews and screens invoices; tracks expenditures and purchases to assure adherence to budget.
• Assists other administrators and their support staff as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed