Executive Assistant

True North Recovery Inc•Wasilla, AK

7d•Onsite

About The Position

The Executive Assistant will support the Executive staff directly, serving as the go-to person for all their needs. This includes daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, and managing sensitive information with absolute discretion. The role involves screening and filtering emails, drafting correspondence, tracking deadlines, and ensuring executive initiatives stay on track. The Executive Assistant will also take accurate minutes of meetings, complete administrative duties such as filing and data entry, and maintain filing systems. The position requires becoming familiar with True North Recovery’s mission, vision, and values, and performing duties in compliance with applicable laws and company policies.

Requirements

High school diploma or equivalent; college degree preferred.
At least 3 year of experience in the field or in a related field, preferred.
Proven administrative or assistant experience.
Knowledge of office management systems and procedures.
Combination of education, experience, accepted.
Employment is contingent upon receipt of a satisfactory state and federal background check.
Must be able to pass alcohol and drug screen.

Nice To Haves

Proven ability to manage a flexible schedule
Always available, mobile, and open to travel
Exemplary planning and time management skills
Outstanding verbal and written communications skills
Ability to interact with high profile clients and executives
Goal and task oriented.
Excellent written and verbal communication skills.
Attention to detail and problem solving.
Excellent time management skills and ability to multitask and prioritize work.
Strong organizational and planning skills.
Proficient in MS Office.

Responsibilities

Screening, monitoring and filtering emails, drafting correspondence, and handling sensitive or confidential information with total discretion.
Schedule appointments, and assist in the preparation for meetings with different stakeholders and internal staff.
Tracking deadlines for various departments and following up on "action items" to ensure the executive’s initiatives stay on track.
Supports the Executive staff directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
Take accurate minutes of meetings, finalize them in standardized templates and disseminate to staff.
Complete daily tasks in the community and provide office support as directed by the Executive staff.
Conserves Executive staff team’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
Manage sensitive information with absolute discretion.
Ability to manage multiple projects and assist in the preparation of special projects.
Contribute to team effort by accomplishing related results as needed.
Become familiar with a variety of True North Recovery’s mission, vision, value in alignment with our practices and procedures.
Carry out administrative duties such as filing, data entry, copying, scanning, etc.
Maintain computer and manual filing systems whereas needed throughout the Executive Office.
Performs job in compliance with applicable laws, True North Recovery’s policies and procedures as well as community and professional standards.
Performs additional duties and responsibilities as assigned.

Benefits

ICHRA Coverage for Employee Health Insurance Policy Reimbursement (Health Insurance Policy Reimbursement)
401K Plan - 100% Match Up To 5%
Life & ADD Insurance Policy 100% covered by employer
Vision and Dental Policy 90% covered by employer
10 Paid Holidays a Year
Paid Time Off Accrual
Paid Training and Credentialing
Short term and long-term disability
Monthly cash stipend
Supplemental benefits including: critical illness insurance, accident insurance and hospital indemnity