Executive Assitant

Builders Mutual • Raleigh, NC

2d • Hybrid

About The Position

The Executive Assistant, Operations reports to the VP of Business Operations and plays a critical role in supporting senior leadership and ensuring smooth day-to-day business operations across the organization. The role provides high-impact administrative support and serves as the day-to-day administrator for the company fleet program. This hybrid role will work in our Raleigh office a minimum of two days per week, with the flexibility of working from home the remaining three days.

Requirements

• Bachelor’s degree in business administration or a related discipline and a minimum of five years’ experience supporting senior level management, or an equivalent combination of education and experience.
• Advanced knowledge of MS Word, Excel, PowerPoint and Scheduling programs.
• Attention to detail and strong organizational skills.
• Excellent judgment, independence and initiative in performing diverse set of support functions.
• Ability to prioritize tasks and respond quickly to changing priorities.
• Excellent communication skills, both written and oral.
• Must be flexible to effectively support the needs and work styles of team members.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Provide administrative and operational support for the Operations Department, including handling confidential information.
• Administer the fleet program: maintain vehicle/driver records and documentation, onboard new drivers, and coordinate vehicle scheduling and maintenance.
• Coordinate with leasing/finance, maintenance providers, fleet administrators, and dealers on orders, deliveries, repairs, registrations/titles, renewals, and vehicle purchases/replacements/lease buyouts.
• Support senior leaders (VP of Operations and other SLT members as needed) with calendar management, meeting scheduling, and coordination of internal/external engagements.
• Coordinate travel, registrations, and logistics; prepare itineraries and materials for designated senior leaders.
• Support budget and financial processes, including requisitions, invoice processing, expense coding, and accrual follow-up.
• Assist leaders with operating budget inputs and monitoring (run-rate, forecast updates, cost centers) and maintain accurate financial records.
• Produce reports, presentations, spreadsheets, and simple dashboards (e.g., monthly operating reviews); manage recurring deliverables (renewals, approvals, deadlines) through closure.
• Co-create working group agendas, clearly framing decisions, risks, and dependencies and prioritizing time-sensitive topics.
• Capture decisions and actions; maintain an action log and drive timely follow-up with owners.
• Draft and distribute operational communications; coordinate department programs (including apparel and promotional item ordering/inventory); and support special projects as needed.

Benefits

• Market-driven compensation and bonus plan
• 3 weeks of paid time off (and your birthday too!)
• 37.5-hour work week; end your Friday at 2:30 PM
• Builders University for employees, dedicated to supporting the development and enhancing expertise
• Earn swag and extra time off through peer recognition Builders Bucks program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive