Executive Assitant

Associated Press•New York, NY

2d•$80,000 - $90,000•Hybrid

About The Position

The Associated Press seeks a highly organized, proactive, and collaborative Executive Assistant to support the Senior Vice President & Executive Editor while partnering closely with other key leaders across News. Based in our New York headquarters, the Executive Assistant will serve as a trusted partner to newsroom leadership, managing complex schedules and priorities, coordinating meetings and travel, supporting special projects, and facilitating coordination across teams and time zones. This role follows a hybrid work schedule with regular in-office collaboration with newsroom leadership. The successful candidate will exercise sound judgment, maintain strict confidentiality, and anticipate needs in a dynamic 24/7 news operation. We are looking for someone who is solutions-oriented, detail-focused, and calm under pressure, with the ability to manage multiple priorities while maintaining accuracy, professionalism, and discretion.

Requirements

3+ years of experience as an executive assistant or in a comparable administrative support role, including experience supporting senior leaders or executives.
Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment with minimal supervision.
Proven ability to anticipate needs, solve problems independently, and adapt quickly to changing priorities.
Exceptional organizational skills and attention to detail.
Strong judgment, professionalism, and ability to maintain confidentiality.
Excellent written, verbal, and interpersonal communication skills.
Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word.
Experience using Zoom, Concur or similar expense-management systems and workplace collaboration tools.
Ability and willingness to occasionally work nights and weekends in support of a 24/7 global news operation.
Advanced-level professional competency in written and spoken English.
Authorization to work in the United States for any employer is mandatory.

Nice To Haves

Experience supporting executives in a fast-paced, deadline-driven or newsroom environment.
Experience coordinating complex schedules and meetings across multiple stakeholders and time zones.
Familiarity with Slack and other collaborative communication platforms.
Comfort learning and using new technologies and productivity tools, including AI-enabled tools.

Responsibilities

Manage the complex calendar and scheduling priorities for the Senior Vice President & Executive Editor.
Coordinate domestic and international travel arrangements, itineraries, and related documentation.
Organize and support meetings, gatherings, and special events, including logistics, materials, and follow-up.
Prepare presentations, reports, and other administrative materials as needed.
Handle confidential editorial, personnel, and operational information with discretion and professionalism.
Prepare and submit expense reports and assist with invoice processing.
Coordinate across departments and global teams to support newsroom operations and leadership priorities.
Support day-to-day administrative operations, including office supply coordination.
Perform other duties and special projects as assigned.