Executive Assistant

Farsight AI•New York City, NY

2d•Hybrid

About The Position

Farsight is the agentic AI platform for financial services, currently helping investment banks and private equity firms fully automate entire, highly nuanced workflows. Today, institutions will spend 80% of our time gathering information for and creating first drafts of materials by hand before iterating on and refining their decks, models, and pitches. Farsight not only gives them that time back to focus on what is important, but we also bring new insights and knowledge to their materials that they wouldn’t be able to uncover without the help of our financial-focused AI.

Requirements

2 to 4 years of experience as an Executive Assistant, ideally supporting a founder, CEO, or C-suite executives at a startup or high-growth company
Exceptionally organized with a strong bias toward action and follow-through
Calm under pressure and comfortable managing competing priorities simultaneously
Excellent written and verbal communication skills, you represent the CEO and company in every interaction
High level of discretion and professionalism when handling sensitive information
Proactive by nature, you anticipate needs and solve problems before they surface

Nice To Haves

Experience supporting a founding team or CEO at a Series A / B startup
Familiarity with tools like Notion, Linear, Slack, and Google Workspace
Prior exposure to recruiting coordination or people operations

Responsibilities

Manage complex calendaring, scheduling, and meeting coordination for the CEO, CTO, and COO across multiple priorities
Own travel logistics end to end, including flights, accommodations, ground transportation, and itineraries
Draft, proofread, and manage communications on behalf of the CEO including emails, follow-ups, and correspondence with investors, partners, and customers
Prepare briefing materials, agendas, and supporting documents for internal and external meetings
Track open items, follow-ups, and action items across leadership to ensure nothing falls through the cracks
Handle sensitive and confidential information with discretion and professionalism
Coordinate interview scheduling across candidates, hiring managers, and interviewers
Manage candidate communications and ensure a positive experience throughout the hiring process
Maintain recruiting trackers and support the recruiting pipeline as Farsight scales its team
Partner with the recruiting function on logistics, follow-ups, and process improvements
Oversee the day-to-day office environment, ensuring the team has what they need to do their best work