Executive Assistant

Korsana Biosciences•Waltham, MA

5h•$110,000 - $135,000

About The Position

Korsana Biosciences is seeking an Executive Assistant to support senior leadership in a fast-paced, growing biotech environment. Reporting directly to the Head of Executive Administration, this role will serve as a key partner to multiple senior executives and contribute to the day-to-day operational effectiveness of the organization. The ideal candidate brings strong organizational skills, sound judgment, and a high level of discretion. This role is comfortable managing competing priorities, operating with minimal oversight, and adapting quickly in a dynamic environment.

Requirements

Bachelor’s degree required
5+ years of Executive Assistant experience supporting senior leaders, including C-suite executives
Prior experience in a fast-paced, scaling biotech environment required
Proven ability to manage complex calendars and meeting logistics for senior leadership
Exceptional organizational skills with strong attention to detail
Excellent written and verbal communication skills
Ability to prioritize effectively in a fast-paced environment with shifting demands
High level of discretion, professionalism, and sound judgment
Strong sense of accountability, ownership, and follow-through
Highly adaptable and comfortable operating in ambiguous or changing environments
Resourceful and proactive problem solver with a strong service mindset
Comfortable working independently with minimal oversight
Collaborative, responsive, and team-oriented
Willingness to support both strategic and day-to-day administrative needs with equal commitment

Nice To Haves

start-up company experience preferred
Familiarity with travel coordination and expense management tools (e.g., Coupa) preferred

Responsibilities

Provide high-level administrative support to senior executives across the organization
Manage complex, and rapidly changing calendars across multiple stakeholders and priorities
Coordinate internal and external meetings across functions and time zones; own scheduling, logistics, and follow-up
Prioritize scheduling requests and resolve conflicts proactively
Prepare meeting materials and agendas; ensure executives are briefed and prepared in advance
Support Board of Directors meeting coordination and other executive-level meetings
Own end-to-end meeting logistics, including scheduling, room coordination, and follow-up
Ensure executives are prepared and informed ahead of meetings and key business discussions
Coordinate domestic and international travel arrangements, including flights, hotels, and transportation
Prepare and submit expense reports accurately and in a timely manner
Track and reconcile travel-related expenses
Assist with office management responsibilities, including ordering supplies and supporting day-to-day office operations
Help coordinate onsite meetings, executive visits, interviews, and special events
Support ad hoc operational and administrative projects as business needs evolve