Executive Assistant

The Institute of Internal Auditors•Lake Mary, FL

5d•Hybrid

About The Position

The Institute of Internal Auditors (IIA) is seeking an experienced, highly organized, and proactive Executive Assistant to the President and Chief Executive Officer. The role provides high-level administrative and operational support to the President and CEO and requires exceptional judgment, discretion, and the ability to anticipate executive needs while managing complex schedules, international travel, confidential communications, and executive-level meetings. The Executive Assistant serves as a trusted partner to executive leadership, working with senior leaders, Board members, employees, external partners, and global stakeholders. The position coordinates the CEO’s office activities, supports executive initiatives and governance meetings, handles sensitive information, and identifies ways to improve office workflows and efficiency. The role is based in Lake Mary, Florida, in a hybrid arrangement, with additional in-office flexibility based on executive and business needs.

Requirements

Bachelor’s degree or equivalent.
At least 7 years of progressively responsible administrative experience, including at least 3 years supporting a CEO, C-suite executive, or other senior leader.
Experience managing complex executive calendars, coordinating international travel, and supporting high-level meetings and events.
Exceptional organizational, time management, and prioritization skills, with strong attention to detail.
Ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.
Excellent written and verbal communication skills, including executive-level correspondence and stakeholder interactions.
Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to anticipate needs, resolve issues independently, and adapt quickly to changing priorities.
Strong interpersonal skills and experience working with diverse stakeholders across organizational levels and cultures.
Ability to work in a hybrid arrangement in Lake Mary, Florida, with additional in-office flexibility based on executive and business needs.
Flexibility to occasionally work outside standard business hours and travel domestically or internationally as needed.

Nice To Haves

Experience supporting Board members, senior executives, or other high-level stakeholders.
Experience working in a global organization, professional association, or nonprofit environment.
Familiarity with travel booking, expense management, collaboration, and executive productivity systems.

Responsibilities

Manage the President and CEO’s complex calendar, coordinating meetings, priorities, and commitments across multiple time zones.
Anticipate scheduling conflicts, resolve issues proactively, and ensure efficient use of executive time.
Prepare agendas, briefing materials, presentations, correspondence, and other executive communications.
Monitor incoming requests, track deadlines and action items, and coordinate timely follow-up.
Provide administrative and operational support for executive initiatives and special projects.
Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
Manage travel changes, documentation, and logistical requirements.
Prepare and process executive expense reports in accordance with organizational policies.
Coordinate CEO-related logistics for Board of Directors meetings, committee meetings, and executive leadership sessions.
Partner with Board Governance and internal teams to prepare and distribute meeting materials on time.
Support scheduling, communications, and follow-up involving Board members, senior executives, and global stakeholders.
Handle sensitive executive and governance information confidentially and professionally.
Serve as a primary point of contact for the CEO’s office, interacting with executives, Board members, employees, and external partners.
Draft, edit, and proofread executive correspondence, presentations, and other business communications.
Coordinate leadership meetings, stakeholder visits, speaking engagements, and organizational events.
Track meeting decisions, action items, and follow-up responsibilities.
Build effective relationships across departments and with global stakeholders.
Maintain confidential executive records, documents, contact lists, and administrative systems.
Process invoices, purchase requests, and other administrative documentation.
Identify opportunities to improve workflows, communication, scheduling, and executive office efficiency.
Use Microsoft 365 and other productivity tools to streamline processes and support executive priorities.