Executive Assistant - CFO / CLO

Foundation Building Materials•Santa Ana, CA

1d•$35 - $50•Onsite

About The Position

We are currently seeking an experienced, highly organized, and service-oriented Executive Assistant to support our Chief Financial Officer (CFO), Chief Legal Officer (CLO), and select members of the Executive Leadership Team at our Santa Ana, CA headquarters. The Executive Assistant plays a critical role in providing high-level, confidential administrative support to senior executives. This position requires strong organizational capability, proactive communication, sound judgment, and the ability to operate with discretion. The Executive Assistant manages complex calendars, coordinates travel, prepares presentations and reports, supports board-related activities, and serves as a key liaison between executives and internal/external stakeholders. This role requires the ability to prioritize, anticipate needs, respond quickly, and maintain a high level of professionalism in a fast-paced environment.

Requirements

Bachelor’s degree preferred
5+ years of experience supporting C-suite or senior executives, preferably in a mid-size or large organization
Experience supporting finance, legal, or corporate governance functions highly preferred
Exceptional organizational and time management skills with the ability to manage and prioritize multiple tasks
Strong written, verbal, and interpersonal communication capabilities
High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience preparing executive-level presentations
Demonstrated ability to act with discretion, confidentiality, and sound judgment
Strong problem-solving capability and meticulous attention to detail
Ability to work independently, collaboratively, and under minimal supervision
Adaptability to change priorities and deadlines in a fast-paced business environment
Occasional evening or weekend work may be required
Ability and willingness to work overtime as business needs dictate.
Travel up to 5%
Commitment to FBM’s core values: Safety, Customer Focus, Teamwork, Integrity & Honesty, and being a Company of Choice for employees and customers

Responsibilities

Provide direct administrative support to the CFO, CLO, and other assigned executive leaders
Manage complex calendars, schedule meetings, coordinate logistics, and resolve conflicts proactively
Coordinate travel, prepare itineraries, and manage expense reports
Maintain advanced awareness of executive priorities, ensuring leaders are prepared for meetings, presentations, and commitments
Handle confidential information with the highest degree of discretion and judgment.
Serve as a primary point of contact and liaison for internal and external stakeholders interacting with supported executives
Draft, edit, and prepare correspondence, memos, presentations, and reports
Build positive, professional relationships across departments and functional areas within FBM
Assist executives with special projects, cross-functional initiatives, and follow-up actions
Track deadlines, deliverables, and milestones to ensure items remain on schedule
Support creation and refinement of presentations, dashboards, and executive briefings
Organize and maintain executive files, documents, and associated systems
Ensure professional meeting preparation, including agendas, minutes, and action item tracking
Anticipate needs and proactively strategize to optimize executive time and effectiveness
Provide backup support to other administrative team members as required
In this role, there may be special projects or other job duties assigned