Executive Assistant

The Ohio State University

1d • Onsite

About The Position

This position coordinates and manages the administrative activities of Ambulatory Services under the direction of the Executive Director, Ambulatory Services. This position will have the primary responsibility of coordinating and managing the day-to-day activities including business function of the office of the Executive Director, Ambulatory Services. In addition, this position will provide administrative support for the Chief Nursing Officer and Director, Ambulatory Services. This position will also be responsible for direct supervision of the Student interns and administrative clerical support staff in Ambulatory Services through ensuring policy adherence and excellent customer service delivery to the administrative team. This position will involve interactions at all levels of the organization and the public. It will be responsible to develop and coordinate material and follow-up on request. This position will draft and compose letters and/or reports, take dictation, minutes, arrange meetings, reservations, travel, order supplies, food, etc. This position will also be responsible for handling the Executive Director and other assigned administrators calendars, and reviewing financial data.

Requirements

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience required.

Nice To Haves

• 2-4 years of relevant experience preferred.

Responsibilities

• Coordinates and manages the administrative activities of Ambulatory Services.
• Manages the day-to-day activities and business functions of the Executive Director's office.
• Provides administrative support for the Chief Nursing Officer and Director, Ambulatory Services.
• Supervises student interns and administrative clerical support staff.
• Ensures policy adherence and excellent customer service delivery.
• Develops and coordinates material and follows up on requests.
• Drafts and composes letters and/or reports.
• Takes dictation and minutes.
• Arranges meetings, reservations, and travel.
• Orders supplies and food.
• Handles Executive Director and other assigned administrators' calendars.
• Reviews financial data.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level