Executive Assistant

Doodle Labs•Austin, TX

14d•Onsite

About The Position

You'll be the operational backbone for the Co-CEO and leadership team at a high-growth technology company operating across the US, Europe, and Singapore. This is a high-trust, high-impact role where your work directly enables executive focus on strategy and growth. No day is routine—priorities shift fast, and your fingerprints are on outcomes.

Requirements

1–5+ years supporting C-level or senior leadership
Expert at complex calendar management with strong prioritization judgment
Proactive by nature—you spot gaps before they become problems
Clear, professional communicator across all levels and cultures
Trusted with sensitive information and ambiguous situations
Proficient in Microsoft 365 (Outlook, Teams, SharePoint)
Calm under pressure, adaptable, and resilient in fast-moving environments

Responsibilities

Manage complex calendars and scheduling across executives, time zones, and competing priorities
Own end-to-end travel logistics—domestic and international—including visas, itineraries, and contingency planning
Orchestrate meetings from intake to execution: agendas, pre-meeting research, notes, and action item tracking
Prepare briefing materials and stakeholder context to ensure executives walk into every interaction ready
Handle sensitive communications and confidential information—board materials, personnel matters, and more—with discretion
Represent the Co-CEO to internal teams, external partners, and vendors across regions
Anticipate problems and bring solutions before being asked
Manage expense tracking and compliance across geographies
Support ad-hoc projects across functions as priorities evolve