Executive Assistant

LBMC Staffing Solutions • Brentwood, NY

9d

About The Position

Provide executive-level administrative, governance, and project support to the President/CEO and Board of Directors. Manage executive communications, calendar, meetings, travel, board administration, corporate records, contracts, and special events. Serve as a trusted partner who anticipates needs, tracks priorities, maintains confidentiality, and ensures executive commitments are completed accurately and on time.

Requirements

• 10+ years of executive administrative experience, including support for a CEO or other C-suite executive.
• Experience supporting a Board of Directors and managing confidential information.
• Strong organizational, communication, proofreading, and project coordination skills.
• Advanced proficiency with Microsoft Office, Teams, Adobe Acrobat, Zoom, and related business software.
• Demonstrated professionalism, discretion, sound judgment, and executive presence.

Nice To Haves

• Bachelor's degree strongly preferred.

Responsibilities

• Manage the CEO's calendar, email, travel, correspondence, and daily priorities.
• Prepare reports, presentations, agendas, board packets, meeting materials, and executive communications.
• Coordinate executive, Board, and committee meetings, including scheduling, logistics, minutes, and follow-up on action items.
• Maintain board governance records, corporate documents, contracts, and confidential information.
• Track executive assignments, deadlines, and strategic initiatives, ensuring timely follow-through.
• Plan and coordinate Board meetings, leadership retreats, and executive events.
• Build strong relationships with Board members, executives, employees, vendors, regulators, and community partners.
• Identify process improvements and provide administrative support for special projects and organizational initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive