Executive Assistant

Olympic West Fire Protection LLC • Tempe, AZ

3d

About The Position

Provides high level support for an executive[s], handling a wide range of administrative and executive support-related responsibilities and can work independently with little or no supervision. Has the ability to interact with staff at all levels in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient with a high degree of professionalism and confidentiality. Compensation will be based on prior experience.

Requirements

• Minimum of three years prior executive-level administrative support or coordinator experience is required, ideally in a matrixed work environment
• Must have demonstrated proficiency in using a variety of office/desktop solutions including Microsoft Office (Outlook, Excel, Word, and PowerPoint) – SharePoint is a plus
• Excellent writing and proofreading skills
• Must have effective written and verbal communication skills and demonstrate confidence in communicating with all levels of the organization
• Possesses critical thinking skills and demonstrates problem-solving capabilities
• Self-starter with initiative who is also able to operate with minimal supervision
• Strong organizational skills and ability to multi-task in a fast-paced environment
• Maintains attention to detail and ensures accuracy in work performed
• Demonstrated ability to work independently and follow through on assignments with excellent attention to detail
• Proven ability to multi-task and work well under pressure while meeting deadlines
• Proven ability to handle sensitive and confidential information ethically and responsibly
• Ability to work flexible hours (i.e., working before 7 am or after 4 pm) as required
• Strong team member with collaborative skills

Nice To Haves

• Undergraduate degree in Business Administration preferred

Responsibilities

• Manage calendar activity, schedule appointments and phone calls, coordinate complex travel arrangements, and administer expense reporting and tracking
• Communicate effectively with executives and other administrative staff to gather and convey information about the Firm’s activities
• Provide support for projects to meet the ongoing needs of the Managing Director, including budget administration, reconciliation and submission of invoices, organization of Innovation-related events, maintaining the office’s calendar, and logistical and technical needs
• Schedule and organize conferences
• Complete weekly and monthly reports on a variety of subjects
• Provide other administrative support to the rest of the executive team members, as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Executive