Executive Assistant

nextSource • Providence, RI

3d • Onsite

About The Position

Our client is seeking an experienced and highly organized Executive Assistant to provide critical administrative support to 2 executives within the Office of the Dean. This role will serve as a trusted partner, managing complex schedules, supporting executive communications, coordinating meetings and travel, and ensuring the smooth operation of day-to-day administrative activities. The ideal candidate is a proactive professional with exceptional organizational skills, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

Requirements

• Associate degree (AA) or equivalent combination of education and experience.
• 3–5 years of executive assistant, administrative support, or office management experience.
• Demonstrated experience supporting executives.
• Strong calendar management and scheduling experience.
• Excellent written communication skills with experience drafting professional correspondence.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Exceptional organizational, time management, and multitasking abilities.
• Ability to work independently and prioritize competing deadlines.

Nice To Haves

• Experience coordinating executive meetings and preparing meeting materials.
• Travel coordination and itinerary management experience.
• Event planning or event coordination experience.
• Experience supporting executive leadership within a professional office environment.
• Quick learner who adapts well to changing priorities.
• Strong team player with a collaborative mindset.
• Dependable, punctual, and professional.
• Positive attitude and excellent interpersonal skills.
• Service-oriented approach with strong attention to detail.

Responsibilities

• Manage calendars, schedules, and executive time management.
• Draft, edit, and manage professional correspondence, including emails, letters, and other communications.
• Coordinate and prepare materials for (high level and large) meetings, presentations, and events
• Assist with event set up and clean up.
• Arrange and manage travel logistics and itineraries.
• Maintain filing and front desk receptionist duties.
• Other ad hoc support as needed.

Benefits

• Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage
• Voluntary STD & LTD
• 401(k) Retirement Planning
• Discount Program
• Department will pay for garage parking

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree