Executive Assistant

Avalyn Pharma•Boston, MA

9d•Hybrid

About The Position

Avalyn is seeking a highly collaborative, adaptable, and proactive Executive Assistant to support our General Counsel & Head of Business Development and to work as part of a team of Executive Assistants providing support to senior leaders as needed. This is an exciting opportunity to join the company during a pivotal stage following our recent IPO. The Executive Assistant will serve as a trusted business partner to the General Counsel, helping to drive alignment, organization, and operational efficiency across the legal function and broader organization. The ideal candidate thrives in a highly collaborative and team-oriented environment and understands that success comes through partnership, flexibility, and a proactive approach to supporting business priorities. The Executive Assistant will build strong relationships across the organization and with external partners, collaborating with administrative colleagues and cross-functional teams to provide exceptional support for employees, visitors, and office operations. We are specifically seeking someone who: Enjoys working as part of a collaborative administrative team while contributing to a positive, team-oriented environment Is highly flexible and adaptable in a fast-changing environment Naturally steps in to help others with a “no task too small” mindset Communicates proactively and professionally across all levels of the organization Has experience managing complex administrative processes, with the ability to support cross-functional business functions, including legal operations Demonstrates exceptional discretion and sound judgment, with the ability to manage highly sensitive legal and business information while maintaining the highest level of confidentiality Works effectively with minimal direction, taking ownership of projects, managing timelines, and ensuring priorities are tracked and executed successfully Exceptional judgment, discretion, organization, and attention to detail, along with a strong service-oriented mindset and the ability to balance multiple competing priorities with professionalism and grace Requires the ability and willingness to be onsite 2–3 days per week at our South Boston office, or as-needed based on business demand

Requirements

Minimum of 8+ years of relevant executive support experience, with the demonstrated ability to support senior leaders in a fast-paced, highly confidential environment
Exceptional organizational and prioritization skills
Strong verbal and written communication skills
High emotional intelligence and relationship-building capability
Proven ability to manage sensitive and confidential information
Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, as well as Zoom and related business applications
Ability to adapt quickly and thrive amid changing priorities
Strong team orientation with a collaborative and service-focused mindset

Nice To Haves

Biotechnology, Pharmaceutical, or life sciences experience preferred
Experience supporting a legal function or familiarity with legal administrative processes is a plus

Responsibilities

Serve as a trusted partner to the General Counsel by providing proactive administrative and operational support while assisting other senior leaders across the organization as needed
Manage complex calendars and coordinate internal and external meetings across multiple time zones, demonstrating strong prioritization, organization, and attention to detail
Prepare agendas, briefing materials, meeting logistics, and follow-up items
Support expense reporting, invoice processing, and administrative workflows
Draft and manage professional correspondence and communications
Coordinate and support live and virtual meetings, conferences, and presentations, proactively addressing logistical needs and troubleshooting issues
Partner closely with other administrative team members to ensure seamless coordination, communication, and executive support coverage
Foster a collaborative and supportive environment within the administrative team
Support teammates during high-volume periods, PTO coverage, or shifting business needs
Share knowledge, resources, and best practices to improve team effectiveness and consistency
Contribute positively to a culture of collaboration, flexibility, and mutual support
Coordinate complex domestic and international travel arrangements, including detailed itineraries and travel materials
Manage logistics for visitors, executive meetings, company-wide offsites, and team events
Troubleshoot travel or scheduling issues proactively and efficiently
Partner cross-functionally on internal initiatives and operational needs
Assist with onboarding activities, culture initiatives, employee engagement efforts, and office coordination
Support company meetings, leadership events, and team-building activities
Help maintain a positive, welcoming, and collaborative environment across the organization