Executive Assistant

The Aubuchon Company • Westminster, MA

6d • $22 - $25

About The Position

The Aubuchon Company is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Operating Officer and Chief People Officer. This role supports senior leadership by keeping priorities moving forward, managing critical projects, coordinating meetings and events, and helping ensure smooth day-to-day operations across multiple departments. The position suits someone who thrives in a fast-paced environment, brings order to complexity, anticipates needs, and enjoys working with people.

Requirements

• 3+ years of executive administrative support experience.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Demonstrated ability to work effectively with leaders and team members at all levels of an organization.

Nice To Haves

• Experience with Google Workspace, Asana, ADP, and AI productivity tools.
• Project coordination or project management experience.
• Experience planning meetings, events, or training programs.

Responsibilities

• Manage complex executive calendars, scheduling, and meeting coordination.
• Prepare agendas, meeting materials, presentations, and follow-up communications.
• Track action items, deadlines, and deliverables to ensure timely completion.
• Support executive meetings, weekly business reviews, quarterly reviews, and departmental meetings.
• Maintain projects and workflows in Asana, tracking deadlines, responsibilities, and progress.
• Identify project risks, bottlenecks, and delays, escalating issues when appropriate.
• Create project summaries, status updates, and dashboards for leadership.
• Use AI tools and technology to streamline administrative processes and improve efficiency.
• Coordinate leadership onboarding and orientation programs from scheduling through follow-up.
• Support company training initiatives, workshops, and vendor-led programs.
• Manage training logistics, participant communications, materials, and facility coordination.
• Plan and coordinate company events, leadership meetings, off-site gatherings, and industry trade shows.
• Coordinate travel arrangements, accommodations, meeting spaces, and event logistics.
• Provide on-site support during key company events as needed.
• Prepare, edit, and distribute reports, presentations, correspondence, and other business documents.
• Partner with the Director of Retail Operations to maintain and update Standard Operating Procedures.
• Assist with executive credit card administration, reconciliation, and reporting.
• Manage office administrative functions, including mailings, supplies, document management, and related support activities.

Benefits

• 401(k) with match program, available Day 1.
• PTO awards starting at 80 hours and increasing with seniority.
• 11 paid holidays.
• Medical, vision, and dental insurance.
• Company-funded HSA/HRA program.
• Short-term disability.
• Company-paid life insurance.
• Wellness program with the opportunity to earn $300 annually.
• Team Member Assistance Program and Fund.
• Discounted pet health insurance.
• Gym reimbursement.
• Tuition reimbursement program.
• Training and growth opportunities.
• Team member discounts at all locations.
• Company discount program for tickets, electronics, vacations, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed