Executive Assistant
ARCO a Family of Construction Companies•Austin, TX
•Onsite
About The Position
ARCO, a Family of Construction Companies, is seeking a detail-oriented, self-reliant Executive Assistant to join their team in Austin. The role offers the opportunity to improve project performance and drive personal success. ARCO is a privately-owned company with over 30 years of experience in design-build projects nationwide.
Requirements
- 2+ years of related experience
- Bachelor's Degree required
- Excellent computer skills. Must be proficient in Microsoft Word and Excel
- Must be extremely organized and detail oriented
- Excellent communication and customer service skills
- Ability to work in fast-paced environment
- Ability to multi-task
- Proactive management style
- Ability to manage different personalities
Nice To Haves
- Bluebeam experience is a plus
- Salesforce experience is a plus
Responsibilities
- Calendar and meeting management; including scheduling and travel coordination.
- Conducting research and creating PowerPoint presentations on an as needed basis.
- Manage communication and act as liaison between internal departments, Principals, and other executives.
- Assist with internal business planning and assembly of departmental business plans.
- General records management and document control.
- Event registration and planning.
- Client relations (purchasing gifts, scheduling/planning off-site events, etc.).
- Salesforce data entry, report building, and system management.
- Expense reporting.
- Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues.
- Develop office budget and manage vendor relationships and negotiations in order to stay within the budget.
- Ensure proper stock of all office supplies and equipment.
- Ensure office common spaces are always presentable, with a focus on client-facing spaces.
Benefits
- Industry-leading performance-based bonus program
- Employee Stock Ownership Plan (ESOP)
- Traditional and Roth 401k
- Tuition reimbursement for associates
- Scholarship for associates’ children up to $28,000 per child
- 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
- 1-week paid volunteer leave each year
- 100% charitable match
- Medical, dental, and vision insurance coverage
- Paid parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Executive
