Executive Assistant

NICE • Hoboken, NJ

6d • Hybrid

About The Position

The Executive Assistant provides analytical and specialized administrative support to executives, managers, and staff by handling complex tasks and advanced administrative duties. The role analyzes issues, determines appropriate approaches, collects and interprets data, and prepares detailed reports and recommendations. It coordinates activities across departments and with external partners, and collaborates with company personnel at all levels to gather information and compile reports. The position may involve sensitive or confidential matters and work across various functional areas.

The Executive Assistant arranges meetings and training, records meeting minutes and action items, and coordinates follow-up across departments. The role engages confidently with C-suite leaders, clients, and stakeholders; coordinates, tracks, and reports on travel and expenses as needed; participates in ongoing training; follows current processes while adapting to frequent changes; and works effectively in a rapid-paced, multitasking environment. The position serves as a trusted extension of the executive team, using sound judgment and a composed demeanor in fast-moving, high-visibility situations.

This is an office-based position under NiCE-FLEX: two days working from the office and three days remotely each week. The employer is unable to hire a candidate seeking fully remote work.

Requirements

• High school diploma or equivalent.
• At least 3 years of success in a fast-paced business setting.
• Demonstrated ability to tackle challenges and deliver effective solutions.
• Confident with the MS Office Suite, including advanced knowledge of Excel and PowerPoint.
• Meticulous attention to detail and accuracy.
• Exceptional organization and ability to manage multiple priorities.

Nice To Haves

• Progress toward a college degree is welcome.

Responsibilities

• Arrange meetings and training, coordinating with departments across the NiCE organization.
• Record meeting minutes and action items, and manage follow-up by engaging relevant departments.
• Engage with C-suite leaders, clients, and stakeholders with poise and professionalism.
• Coordinate, track, and report on travel and expenses as needed.
• Participate in ongoing training as needed.
• Follow current processes and adapt to frequent process changes.
• Work effectively in a rapid-paced environment while managing multiple tasks.
• Serve as a trusted extension of the executive team, bringing sound judgment and composure to fast-moving, high-visibility situations.
• Analyze issues, determine appropriate approaches, collect and interpret data, and prepare detailed reports and recommendations.
• Coordinate activities across departments and external partners, and collaborate with company personnel to gather information and compile reports.
• Perform other reasonable related business duties as assigned by the immediate supervisor or management.

Benefits

• NiCE-FLEX hybrid work model, with two office days and three remote-work days each week.
• Internal career opportunities across multiple roles, disciplines, domains, and locations.
• Opportunities to learn and grow in a collaborative and creative environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED