Executive Assistant

Current Clinic Management, LLC•Edina, MN

34d•Onsite

About The Position

This role is responsible for providing comprehensive administrative and operational support to the executive team, particularly the CEO, and managing the day-to-day operations of the Edina office. The Executive Assistant will handle complex travel arrangements, coordinate meetings and events, manage office logistics, and provide personal assistance to the CEO, all while maintaining strict confidentiality.

Requirements

3 to 5 years of experience as an executive assistant, office manager, or similar role supporting senior leaders.
Demonstrated experience coordinating complex travel itineraries.
Exceptional organizational skills and the ability to manage competing priorities, shifting schedules, and urgent requests without losing composure.
Polished written and verbal communication skills, with the professionalism to interact with executives, physicians, vendors, and guests.
A high level of discretion and sound judgment when handling confidential business and personal matters.
Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and comfort with travel booking and expense tools.
Flexibility to occasionally work outside standard hours or travel when needed to support the team and the CEO.
A valid driver’s license and reliable transportation for errands.

Nice To Haves

Experience with corporate aviation, charter, or private aircraft scheduling is a strong plus.
Healthcare experience is helpful but not required.

Responsibilities

Plan and book domestic travel for the executive team and electrophysiologists (EPs), building thoughtful itineraries that account for clinic schedules, procedure days, and tight turnarounds.
Coordinate closely with the aviation department on flight schedules, crew and aircraft availability, passenger manifests, ground transportation, and accommodations.
Serve as the central point of contact for itinerary changes, delays, and last-minute requests, resolving them quickly and communicating updates to travelers.
Track travel expenses and reconcile receipts, partnering with finance to keep reporting accurate and on time.
Manage day-to-day operations of the Edina office, including visitor and vendor greetings, mail and deliveries, and maintaining a welcoming, well-organized workspace.
Coordinate on-site meetings, team gatherings, and events, handling room setup, catering, and logistics.
Provide calendar, inbox, and scheduling support to the CEO, anticipating conflicts and protecting time for priorities.
Handle personal assistance for the CEO, including personal errands, appointments, and household or family logistics, with discretion and care.
Maintain strict confidentiality around sensitive business, travel, and personal information.
Support HR and the broader leadership team with special projects, document preparation, and onboarding logistics for new hires at the Edina office as needed.