Executive Assistant
About The Position
Arizona-based Willmeng Construction is a 100-percent employee-owned general contractor that has been dedicated to helping our people build their “Genuine Place of Purpose” since 1977. We prioritize our exceptional company culture, which has us ranked in the Top 5 of the Phoenix Business Journal’s Best Places to Work for more than a decade and made us the only Arizona construction firm on the Inc. Best Workplaces list for three consecutive years. We have earned multiple appearances on AZ Big Media’s Most Admired Companies list, and ranked No. 1 for Healthiest Employers for two consecutive years. Our people and our culture have also created an atmosphere that encourages going above and beyond for our clients and our community. Our team’s dedication to its craft has earned us NAIOP (CREDA) Arizona General Contractor of the Year six times, while at the same time donating more than $1 million annually to community organizations. Our strategic vision focuses on supporting prelease transactions, competitively bidding projects of all sizes, and fostering our altruistic service culture by recruiting highly talented individuals of great character who want to make a genuine impact on our communities. We’re seeking a proactive and adaptable professional to provide essential support to our Market Leader. In this role, you’ll work closely with market leadership to ensure smooth day-to-day operations. The ideal candidate is a natural problem-solver with excellent communication skills, a friendly and outgoing personality, and strong attention to detail. You should be highly organized and comfortable taking initiative to find solutions independently. This is an on-site position, with the flexibility to work remotely 1–2 days per week after completing training.
Requirements
- 2+ years of experience providing executive-level support.
- Proficient in managing expense reports in Concur.
- Skilled in Microsoft Office Suite.
- Experienced in calendar and schedule management.
- Detail-oriented with a strong sense of accountability.
- Willing to assist wherever needed, with a passion for training and mentoring others.
Nice To Haves
- Construction industry experience is a plus, but not required.
Responsibilities
- Coordinate the Market Leader’s calendar and manage time effectively.
- Handle confidential and sensitive information with discretion.
- Manage and organize email communications.
- Act as a liaison between the Market Leader and internal teams.
- Arrange travel and maintain organized schedules.
- Provide support for meetings, including preparation and follow-up.
- Complete monthly expense reports for the Market Leader.
- Oversee visitor logistics and manage meeting requests.
Benefits
- Employee Stock Ownership Plan
- Discretionary annual bonus
- 401k with employer match
- Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
- Flexible Time Off Policy
- 9 paid company holidays
- 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
- Spacious break rooms with healthy meals & snacks provided at no additional cost
- Team-building activities, including volunteer opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
