Executive Assistant – DoD/USAF

Applied Research Solutions•Bedford, MA

17h•Onsite

About The Position

Applied Research Solutions (ARS) is seeking an Executive Assistant to provide high-level administrative and program support to a senior Air Force Program Executive Office (PEO) leadership team. This cleared DoD role requires a highly organized professional who can manage executive calendars, coordinate taskers and staff actions, support classified meetings and senior-level engagements, and ensure critical documentation and projects remain on track. The ideal candidate will have experience supporting senior government or military leadership and be comfortable working in a fast-paced, mission-focused environment.

Requirements

Experience providing executive administrative support in a government, military, or DoD contractor environment.
Active DoD security clearance required.
Must be a US citizen.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills with experience supporting senior leadership.
Experience with Microsoft Office Suite, collaboration tools, and web-based government systems.
Ability to handle sensitive information and support classified activities in accordance with established procedures.

Nice To Haves

Experience supporting Air Force Program Executive Offices (PEO), senior military leaders, or government executives.
Experience with Defense Travel System (DTS), DAF365, and DoD administrative processes.
Experience coordinating executive-level meetings, briefings, and stakeholder engagements.
Familiarity with DoD workflows, staff packages, and government correspondence processes.

Responsibilities

Provide daily executive support to the PEO/Deputy PEO, including calendar management, scheduling, prioritization of tasks, and coordination of staff actions.
Track, manage, and coordinate executive taskers, documentation, and staff packages to ensure timely completion and leadership awareness.
Support PEO staff and Organization Senior Functional (OSF) leadership with administrative and program coordination activities.
Schedule and coordinate classified meetings, senior-level engagements, distinguished visitor events, and executive briefings.
Prepare, review, and maintain reports, charts, correspondence, presentations, and other executive-level documentation.
Support travel coordination and utilize government systems, including the Defense Travel System (DTS), for travel authorizations and arrangements.
Apply knowledge of Microsoft Office applications, DAF365, and other digital tools to complete standard and complex administrative assignments.
Develop and improve executive office processes, workflows, procedures, and administrative standards to increase efficiency.
Coordinate project activities, monitor deadlines, and provide status updates to leadership.
Provide administrative oversight and support to clerical and program support staff within the executive office.
Coordinate documentation for review, approval, and executive signature.
Perform additional administrative and program support duties as assigned.