Executive Assistant

Teichert•Sacramento, CA

17d•Onsite

About The Position

The purpose of this role is to perform tactical and strategic administrative support for the CEO and includes a variety of administrative and general office tasks that support the CEO. Additionally, this role works collaboratively with other Executive Assistants in providing general and backup administrative support to other Executives. In this role, the Executive Assistant will serve as a true “right hand” to the CEO, partnering with them to manage shifting priorities and ensure seamless coordination of their business responsibilities.

Requirements

Bachelor’s degree or equivalent experience combination of experience and college level education
4 to 7 years administrative experience
Knowledge of the construction industry preferred
Successful completion of a pre-employment drug, alcohol, and background investigation
Valid Driver’s License
Notary Public or willingness to earn credential
Willingness to become and stay current on all company required safety and regulatory training
Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest
Master of Microsoft Office Suite and Power BI (or willing to become so)
Strong knowledge of and competence with Microsoft Outlook
Willingness to develop and maintain knowledge of Standard Operating Policies and Procedures
Ability to plan and manage projects and prioritize for successful outcomes
Excellent judgment, decision-making and time management skills
Strong communication skills: verbal, written, graphic, facilitation, listening
Strong focus on customer satisfaction
Ability to multi-task and complete project accurately and timely
General business acumen
Strong organizational skills and attention to detail
Adaptable, confident and responsive
Dependable/reliable
Discretion and confidentiality
Organized and clean workspace
Professional
Resourceful
Focused and able to manage distractions
Steadfast when appropriate
Straight forward and composed
Adept with written and verbal communication methods
Excellent organization and Management
Technical competence with identified tools and administrative processes
Teamwork / Relationship Management
Fosters Learning Environment
Engages in Personal Growth / Development

Nice To Haves

PowerBI (or willingness to learn) is a plus.

Responsibilities

Provides support and assistance to CEO that ensures effective use of time and productive interactions with stakeholders.
Manages e-mail and calendar on the CEO’s behalf, ensuring accuracy, follow-through, and timeliness of communication.
Proactively and independently resolves problems and conflicts, using judgment to elevate when necessary.
Manages all aspects of CEO’s travel schedule, including booking facilities (hotels, conference rooms, offsite locations, etc.)
Handles confidential information with flawless integrity
Takes ownership of relevant support processes and prioritize tasks
Manages multiple assignments and responsibilities
Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and project management roles.
Builds and maintains positive working relationships with internal and external customers.
Maintains a favorable impression of the company with external customers through professional and courteous interactions.
Prepares (or directs preparation of) reports and presentations as needed for the executive
Organizes and plans all elements of on and offsite meetings and events on the CEO’s behalf
Establishes, promotes, and protects Teichert values including diversity, teamwork, fair work environment, and respect of others.
Maintains a “team” spirit within the Company.
Works and cooperates with other disciplines (across company lines) to ensure maximum and best use of resources.
Gathers feedback and continuously makes improvements to work processes and practices.
Supports the company safety programs by actively participating in appropriate safety meetings and training sessions to maintain a safe, healthy work environment and to meet corporate safety standards.
Updating and distributing various reports.
Compiles information and prepares general correspondence for internal and external use and distribution
Maintains office records through accurate and timely processing of documents, setting up and maintaining files, etc.
Schedules and coordinates calendars and meetings for small and large groups.
Administers mail service for CEO including sorting, opening, date stamping and distributing interoffice/interproject mail and faxes, receiving packages, letters, etc. as required and signing for parcels when necessary.
May run miscellaneous errands, pick up deliveries as required.
Answers incoming calls and routes to appropriate person or takes legible and accurate messages when necessary.
May answer routine questions or follow-through on routine requests.
Will work within Microsoft Office proficiently, including mail merges, excel spreadsheets, PowerPoint, and is proficient in Outlook.
Processes expense reports and vendor invoices for payment.