Executive Assistant, Deven's Cell Therapy

Bristol Myers Squibb • Devens, MA

2d • Onsite

About The Position

The primary focus of the Executive Assistant, Deven's Cell Therapy role will be to provide administrative and executive support at the BMS Cell Therapy Facility in Devens, MA and to assist with all aspects of daily administrative management at a detailed level. The Executive Assistant will be proficient in all aspects of corporate administration, executive calendar, email, and conference room management, arrange travel itineraries and process expense reports, PowerPoint preparation, meeting and event coordination. This role will also process, track, reconcile, update invoices for office and misc. supplies. Critical to this role are exceptional interpersonal, communication and time management skills. The successful candidate has a sense of humor, works autonomously, welcomes and accepts direction and thrives in a fast paced, occasionally ambiguous startup environment. This person will take ownership over their area of responsibility while noticing and supporting other opportunities for growth. Shifts Available: M – F, Standard Working Hours

Requirements

• Diploma or Degree in Business Administration or equivalent qualifications
• 10+ years Administrative experience with progressive responsibilities.
• 3+ yrs supporting VP level or above preferred
• Experience in providing support and assistance at corporate level at large or fast paced growing organizations.
• Demonstrated relevant experience with Microsoft Office, an Outlook “Ninja” and a general understanding of IT technology including SharePoint.
• Excellent organizational, record keeping and communication skills (oral and written).
• A strong work ethic to generate high quality work under tight deadlines.
• Must have a can-do attitude, be resourceful, and have an approachable demeanor.
• Ability to anticipate and be proactive is critical.

Nice To Haves

• Experience working within the fields of biotechnology, life science or project management sectors preferred.

Responsibilities

• Assist with all aspects of daily management at a detailed level for your own charges, as well as assisting with basic administration.
• Partner with the larger organization and other administrative personnel to provide the highest level of support for the Devens Cell Therapy Facility.
• Adapt and adjust to a rapidly changing environment where priorities shift daily.
• Complete a broad variety of administrative tasks including managing extremely active calendars; expense reports; correspondence; arranging detailed travel plans and expense reports, itineraries, and agendas.
• Ensure a high standard of service and confidentiality is maintained and enhanced.
• Provide a bridge for smooth communication between departments and functions.
• Develop cross-functional professional alliances.
• Prioritize conflicting needs; handle matters expeditiously and proactively.
• Follow-through on projects to successful completion, often with deadline pressures.
• Ability to discern between urgent and important, and to ask for help when needed.
• Attend staff and department meetings and assist in administrative management of these meetings as required; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays
• Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day.
• All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED