Executive Assistant

Boyer Childrens Clinic•Seattle, WA

4d•Onsite

About The Position

Boyer Children's Clinic is currently seeking an experienced and highly organized Full-Time Executive Assistant to the Chief Executive Officer! This is an opportunity to serve as a trusted partner to executive leadership while contributing to the work of a mission-driven nonprofit organization. Boyer provides medical, therapy, special education and family services to infants and young children with developmental delays, and their families. For more information, visit www.boyercc.org . The Executive Assistant serves as a strategic partner to the Chief Executive Officer, providing high-level executive, administrative, and operational support. In this highly visible role, you will help the CEO and Board of Directors stay organized, informed, and focused on Boyer’s most important priorities. You will also serve as a trusted liaison among the CEO, Board members, senior leadership, staff, community partners, donors, and other external stakeholders. The ideal candidate brings sound judgment, exceptional communication skills, and the ability to anticipate needs and move complex work forward with accuracy and discretion. If you are an experienced executive support professional who enjoys bringing clarity to complex work, strengthening relationships, and helping leaders and organizations succeed, we would be glad to hear from you. Our Commitment to Equity At Boyer, we are committed to fostering a work environment that embraces diversity, equity, inclusion, accessibility, and anti-racism. The Executive Assistant will help advance this commitment through their work, relationships, communication, and support of organizational leadership and governance.

Requirements

Seven or more years of experience as an Executive Assistant or in a comparable role supporting C-suite executives or senior leadership.
Experience supporting a Board of Directors and executive leadership teams.
Experience working in a nonprofit organization, including familiarity with nonprofit governance and Board operations.
Experience supporting strategic initiatives and cross-functional projects.
A bachelor’s degree in business administration, public administration, communications, or a related field—or an equivalent combination of education and relevant experience.
A valid Washington State driver’s license and the ability to travel between Boyer locations and other local appointments as needed.
Exceptional written, verbal, and interpersonal communication skills.
Strong organizational, administrative, and project-management abilities.
Demonstrated discretion and sound judgment when handling confidential or sensitive information.
The ability to manage multiple priorities, meet deadlines, and adapt effectively when needs change.
A proactive, resourceful approach to problem-solving and decision-making.
Strong attention to detail and a commitment to producing accurate, high-quality work.
The ability to work independently while collaborating effectively in a dynamic environment.
Proficiency with Microsoft 365, Microsoft Teams, SharePoint, Zoom, document-management platforms, and other business systems.

Responsibilities

Partner with and support the CEO Strategically manage the CEO’s calendar, meetings, appointments, travel, and events while anticipating conflicts and balancing competing priorities.
Develop and coordinate executive communications, including correspondence, presentations, reports, agendas, briefing materials, talking points, meeting summaries, and organization-wide communications.
Manage and prioritize correspondence and ensure timely follow-up on important decisions, commitments, and action items.
Conduct research, compile information, monitor deadlines, and track organizational priorities to support executive decision-making.
Help coordinate strategic initiatives, cross-functional projects, leadership meetings, retreats, and planning sessions.
Serve as a professional representative of the CEO and Boyer, building strong relationships with staff, Board members, funders, government agencies, community partners, and other stakeholders.
Support the Board of Directors Serve as the primary administrative liaison to Boyer’s Board of Directors.
Coordinate Board and committee meetings, including scheduling, logistics, agendas, presentations, meeting materials, minutes, and follow-up.
Maintain accurate and organized governance records, including bylaws, resolutions, policies, rosters, calendars, and other official documentation.
Support Board recruitment, onboarding, orientation, and the work of the Governance, Finance, and Executive Committees.
Coordinate key organizational operations Oversee executive office records, contracts, confidential files, and other essential organizational documents.
Serve as the liaison to Boyer’s external IT consultant, helping coordinate equipment procurement, technology training, and the annual technology risk assessment.
Coordinate agency insurance administration, including renewals, coverage documentation, and certificates of insurance.
Provide information and documentation in support of grant applications and proposals.
Track timelines, deliverables, and communications across executive and organizational priorities.