Executive Assistant

BPCM•New York, NY

4h•Hybrid

About The Position

We are seeking an Executive & Office Assistant to support two NY partners in managing daily tasks, communications, and scheduling. This role also involves assisting with office management and People Operations (HR and recruiting). It’s an excellent opportunity for someone eager to contribute to the culture of a fast-paced, growing PR agency while gaining exposure to various aspects of business operations. You will report to the People Operations Manager and the Growth & Strategy Manager.

Requirements

1-2 years of experience in an administrative, executive assistant, or office management role, preferably within a creative or fast-paced environment.
Strong organizational skills and the ability to manage multiple tasks simultaneously.
Exceptional communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
A positive, proactive, and adaptable attitude with a willingness to take on new tasks and responsibilities.
Interest in contributing to company culture and people operations.
Ability to maintain confidentiality and handle sensitive information with discretion.

Nice To Haves

Experience or interest in PR or creative industries is a plus.

Responsibilities

Provide high-level administrative support to the two partners, including calendar management, scheduling meetings, and organizing travel arrangements.
Prepare documents, presentations, and other materials for meetings and client presentations.
Screen calls, emails, and other correspondence, prioritizing and responding on behalf of the partners when necessary.
Assist with day-to-day office needs, ensuring smooth operations and support for the leadership team.
Accurately prepare and file expense reports and invoices in a timely manner using Excel and expense software, SAP Concur.
Maintain up-to-date and organized contact lists, files and confidential records.
Handle personal ad hoc duties as needed.
Serve as the dedicated point person for BPCM operation inquiries.
Coordinate and manage office supplies and resources.
Serve as the main point of contact for office-related needs, including vendor management.
Assist in maintaining a clean, organized, and welcoming office environment.
Assist with recruitment by scheduling interviews, liaising with candidates, and maintaining applicant tracking.
Provide administrative support for employee onboarding.
Participate in shaping and maintaining a positive, inclusive, and creative office culture by assisting with employee engagement initiatives and team-building activities.
Be an active and supportive team player who contributes ideas to improve agency processes and the working environment.