Executive Assistant

Versova•Des Moines, IA

2d•Hybrid

About The Position

The Executive Assistant provides comprehensive administrative support to an executive, ensuring efficient time management and productive interactions with staff and the public. This role involves handling a wide range of administrative tasks, independently managing projects, information, and people, while maintaining confidentiality and exercising discretion.

Requirements

Bachelor's degree Business Administration, or related field or equivalent experience
2-4 years of related experience in administrative support, preferably as an executive assistant
Strong organizational and time management skills
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to handle confidential information with discretion
Strong attention to detail and accuracy
Ability to work independently and prioritize tasks effectively
Problem-solving and decision-making skills

Nice To Haves

Experience in the specific industry or field of the executive
Knowledge of project management principles
Familiarity with scheduling and travel booking software

Responsibilities

Manage the executive's schedule, including complex meeting arrangements and travel planning
Prepare for meetings, including gathering materials and coordinating logistics
Conduct research and information gathering, preparing summaries and reports for the executive
Handle follow-up tasks and action items from meetings and communications
Develop and maintain positive relationships at all levels of the organization
Implement processes to manage projects and information flow
Use discretion and judgment to facilitate the executive's activities
Maintain strict confidentiality of sensitive information
May direct and deploy support staff or other resources as needed
Perform other administrative duties as assigned