executive assistant, Global Supply Chain

Starbucks Coffee Company • Nashville, TN

2d • Onsite

About The Position

Our Global Supply Chain organization is looking for a versatile, highly experienced Executive Assistant to join our team based in Nashville, TN. This role will provide executive-level administrative support to our SVP, Chief Procurement Officer, and will be a trusted partner in enabling one of Starbucks’ most complex and impactful organizations. This is a role for partners with excellent judgment, high integrity, strong operational instincts, and a proactive and resilient mindset – someone who is comfortable with ambiguity, thrives in fast-paced environments, and understands how to support leaders operating at a global scale as well as being an integral part of a leadership team. We are seeking candidates with advanced problem-solving and prioritization capabilities, strong organizational and technology skills, who possess the professionalism needed to meet demands of the business with poise and flexibility while modeling our Starbucks Mission and Values.

Requirements

• Progressive administrative experience 7-9 yrs. Supporting senior or executive-level leaders
• Providing support to executive-level management or equivalent 7-9 yrs. in operationally complex and fast-paced environments
• Advanced and demonstrable proficiency in Microsoft Office Suite, including expert-level Outlook skills.
• Broad knowledge and understanding of the business, including both function and company priorities with ability to think and operate at an enterprise level, understanding downstream impacts and balancing the needs of the leader with broader organizational priorities

Responsibilities

• Support the SVP, Chief Procurement Officer who leads Global Planning and Sourcing, by representing the leader and their leadership team with a high level of discretion, interpersonal savvy and efficiency
• Exercise consistent sound judgement when managing confidential and sensitive information including executive email, leader and enterprise communications, materials, and conversations, all while understanding what information can be shared, when, how, and with whom.
• Make reasonable thoughtful decisions aligned with business priorities and Starbucks values when complete information or the executive is unavailable
• Lead day-to-day support of complex calendaring, domestic and international travel, invoices, expenses, and other administrative functions
• Operate with a forward-thinking and solutions-oriented mindset and act with a high degree of integrity and accountability
• Collaborate closely with the sr. executive assistant for Global Supply Chain to ensure smooth operation of the team and rhythm of the supply chain business. Partner with other assistants across Global Supply Chain and the enterprise to ensure seamless leadership support and enterprise alignment
• Understand and adapt to the rhythm of business to anticipate executive needs, prioritizing deliverables and cascading critical information appropriately
• Organize and schedule leadership meetings, quarterly reviews, offsites, and team forums (both in-person and virtual), including but not limited to coordination of meeting spaces, sites, and audiovisual needs
• Manage executive domestic and international travel in compliance with existing policies and procedures. Proactively address all aspects of the executive's travel to ensure productivity, safety, and continuity
• Actively engage with the executive's direct report team to maintain alignment of priorities and ensure open, effective communication channels
• Be comfortable engaging with senior leaders, external partners, suppliers, and external and enterprise networks
• Serve as a leader and mentor within the administrative community, contributing to capability building and culture across the support team – lean in to help when called upon

Benefits

• medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits
• short-term and long-term disability
• paid parental leave
• family expansion reimbursement
• paid vacation from date of hire
• sick time (accrued at 1 hour for every 25 hours worked)
• eight paid holidays
• two personal days per year
• 401(k) retirement plan with employer match
• discounted company stock program (S.I.P.)
• Starbucks equity program (Bean Stock)
• incentivized emergency savings
• financial well-being tools
• 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan
• student loan management resources
• access to other educational opportunities
• backup care
• DACA reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed