Executive Assistant

LOS ANGELES CONSERVATION CORPS • Los Angeles, CA

6d • $30 - $38 • Onsite

About The Position

The Executive Assistant reports to the Chief Executive Officer (CEO) and serves as a trusted strategic partner, providing high-level administrative, operational, and project management support. The position manages the CEO’s office, serves as the primary administrative liaison to the Board of Directors, supports development and fundraising activities, and coordinates special projects and organizational initiatives. The role requires sound judgment, confidentiality, the ability to anticipate organizational needs, and effective management of multiple priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, detail-oriented, and committed to the organization’s mission and goals.

The LA Conservation Corps is a private, nonprofit organization that has helped at-risk young adults develop themselves since 1986. More than 20,000 young people have participated in its classes and service projects. Its mission is to create equitable opportunities for young people to build resilience in themselves, their communities, and the environment through work, education, and support.

Requirements

• High school diploma.
• Three to five years of progressively responsible executive administrative support experience.
• Experience coordinating complex projects and organizational initiatives.
• Excellent verbal and written communication and presentation skills, including active listening and respectful two-way communication.
• Ability to interact effectively and sensitively with people from diverse cultural, socioeconomic, disability, and ethnic backgrounds.
• Strong time-management skills, attention to detail, accountability, responsibility, and dependability.
• Ability to work cooperatively and collaboratively, maintain a positive attitude, and demonstrate self-discipline and self-awareness.
• Ability to prepare concise, logical, grammatically correct documents, reports, and presentations.
• Ability to accept, direct, and perform assigned responsibilities as a project team member.
• Ability to explain policies, procedures, and directions and represent the Corps’ philosophy and values to varied audiences.
• Ability to structure tasks, establish priorities and goals, balance competing priorities and stakeholders, and work independently.
• Ability to effectively perform the physical requirements of the job and train others.
• Ability to provide presentations, work demonstrations, and instruction to promote a culture of safety.
• Intermediate computer skills in a Microsoft Office environment, including Excel, Word, PowerPoint, and Internet research.
• Strong interpersonal skills, integrity, confidentiality, sound judgment, and the ability to evaluate alternatives to achieve quality outcomes.
• Results- and solution-oriented, flexible, and passionate about the Corps and able to articulate its mission.
• Experience using and updating databases, with excellent data-entry accuracy and attention to detail.
• California Class C driver’s license and driving-record validation for commercial policy insurability; occasional use of a personal vehicle for company purposes requires proof of personal minimum liability insurance and commercial-policy approval. Mileage is reimbursed at the IRS standard mileage rate.
• Pass a post-offer drug/alcohol screen and a post-offer Live Scan fingerprint/background clearance through the Department of Justice before commencing employment.
• Provide references; employment is contingent upon receipt of acceptable references.
• Be lawfully authorized to work in the United States.

Nice To Haves

• Bachelor’s degree from an accredited institution in Business Administration, Public Administration, Communications, Nonprofit Management, or a related field.
• Experience supporting a Chief Executive Officer, Executive Director, President, or other senior executive.
• Experience working with nonprofit Boards of Directors.
• Experience supporting fundraising, donor relations, or development activities.

Responsibilities

• Manage and coordinate the CEO’s calendar, appointments, meetings, travel arrangements, and speaking engagements.
• Prioritize and manage communications, correspondence, and requests for the CEO; prepare and edit agendas, presentations, reports, briefing materials, speeches, and other executive communications.
• Track follow-up actions, deadlines, strategic priorities, and assigned tasks; maintain confidential files, records, and sensitive organizational information.
• Serve as a gatekeeper and point of contact for internal and external stakeholders, and coordinate executive meetings and leadership team activities.
• Manage the CEO’s travel logistics, expense reports, and reimbursement documentation.
• Support the CEO’s participation in community, civic, fundraising, and partnership events.
• Serve as the primary administrative liaison between the CEO and Board of Directors.
• Coordinate Board and committee meetings, including scheduling, logistics, materials, and communications; prepare and distribute Board packets, agendas, minutes, resolutions, and supporting documents.
• Maintain Board records, governance documents, committee rosters, and historical archives; track Board terms, attendance, committee assignments, and annual compliance requirements.
• Support Board recruitment, onboarding, orientation, engagement, annual affirmations, conflict-of-interest disclosures, and governance documentation.
• Facilitate communication between Board leadership and executive staff, and assist with Board retreats, special meetings, and strategic planning sessions.
• Provide administrative support to the Development and Communications Department; assist with donor stewardship, cultivation, acknowledgment, and tracking.
• Coordinate donor meetings, site visits, fundraising events, and CEO participation in fundraising campaigns and special events.
• Support the preparation of fundraising proposals, sponsorship materials, donor presentations, reports, development committee materials, and grant-related administrative work as needed.
• Assist with Board fundraising initiatives and volunteer engagement activities.
• Coordinate CEO-assigned special projects; develop project plans, timelines, and status reports, and track progress on strategic initiatives and organizational priorities.
• Conduct research and prepare briefing materials on organizational issues; facilitate cross-departmental coordination and support implementation of strategic plans and executive priorities.
• Assist with organizational events, recognition programs, and leadership activities; monitor project deliverables and ensure assigned tasks are completed on time.
• Support Executive Management Team meetings and initiatives; prepare reports, dashboards, and presentations for leadership meetings.
• Assist with organizational communications and executive announcements; coordinate leadership retreats, planning sessions, and staff engagement activities.
• Support organizational culture and employee engagement initiatives as directed, and represent the CEO’s office with professionalism and exceptional customer service.
• Perform other duties as assigned; duties and responsibilities may change at any time without notice.

Benefits

• Medical, dental, and vision benefits, with 93% employer coverage of costs for the employee and 79% coverage for additional family members.
• Three weeks of vacation accrued per year.
• 11 paid holidays.
• 80 hours of sick time accrued per year.
• 401(k) retirement plan with employer match of up to 3%.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED