Executive Assistant

Heartview Foundation • Bismarck, ND

21h • Onsite

About The Position

The Executive Assistant serves as a key member of the administrative team, ensuring the efficient operation of executive and board functions. This role is responsible for coordinating meetings, preparing reports and correspondence, managing records, supporting organizational projects, and serving as secretary to the Board of Directors. The ideal candidate is proactive, trustworthy, highly organized, and capable of managing multiple priorities in a fast-paced environment while maintaining strict confidentiality.

Requirements

• High school diploma, GED, or equivalent (required).
• Minimum of five years of executive assistant, administrative assistant, or related experience.
• Exceptional verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to maintain confidentiality and professional discretion.
• Proficiency in Microsoft Office Suite and other office technologies.
• Ability to type at least 50 words per minute or write in shorthand format.
• Successful background check.
• Compliance with drug-free workplace policies, including pre-employment screening.
• Respect professional boundaries, avoid conflicts of interest, and recognize the power differential that can exist not only between providers and clients but also among staff members.
• Employees cannot be current participants in Heartview Foundation’s primary treatment programs.

Nice To Haves

• Bachelor's degree in Business Administration or a related field (preferred)

Responsibilities

• Provide high-level administrative support to the CEO and Executive Leadership Team.
• Coordinate and support Board of Directors meetings and activities.
• Prepare agendas, meeting materials, minutes, reports, and correspondence.
• Arrange executive travel and accommodations.
• Manage executive communications and prioritize incoming correspondence.
• Maintain official organizational and Board records.
• Support clinical privileging processes and continuing education recordkeeping.
• Complete transcription and special projects as assigned.
• Assist with organizational initiatives that strengthen Heartview's mission and operations.

Benefits

• Generous Paid Time Off (PTO) for work-life balance.
• 401(k) with employer match to support your financial goals.
• 100% employer-paid health, dental, and vision insurance coverage for employees.
• 75% employer-paid health, dental, and vision insurance coverage for dependent(s).
• Paid holidays to recharge with loved ones.
• Access to a confidential Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED