Executive Assistant

Northwood Space • Los Angeles, CA

6d • $115,000 - $145,000 • Onsite

About The Position

As Executive Assistant to the CEO, you will serve as a trusted partner to Northwood’s CEO, helping maximize her time, focus, and effectiveness as the company builds the internet for space. You will manage a complex calendar and inbox, coordinate communications and travel, and ensure key priorities and commitments move forward. The role requires exceptional judgment, discretion, attention to detail, and the ability to anticipate needs in a fast-paced, high-growth environment.

The position is based in person at Northwood’s Los Angeles office five days a week, with flexibility for occasional evening and weekend support. Applicants must meet applicable U.S. Government space technology export regulation requirements, including ITAR eligibility.

Requirements

• At least 4 years of experience as an Executive Assistant or in a similar role supporting a CEO or other C-level executive in a fast-paced environment.
• Exceptional organizational skills and attention to detail, with the ability to manage shifting priorities.
• Strong judgment and the ability to prioritize requests based on the CEO’s goals and company needs.
• Excellent written and verbal communication skills, including experience communicating on behalf of senior leaders.
• High level of discretion, professionalism, and care when handling confidential information.
• Proficiency with productivity and collaboration tools, including Google Workspace, Slack, and Notion.
• Ability to anticipate needs, take initiative, and solve problems independently.
• Ability to work in person five days a week at the Los Angeles office, with flexibility for occasional evening and weekend support.
• Must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain required authorizations from the U.S. Department of State.

Responsibilities

• Manage the CEO’s calendar, prioritizing meetings, travel, and key engagements to align with company priorities.
• Manage the CEO’s inbox, draft responses, surface urgent items, and track follow-ups.
• Serve as a liaison between the CEO, internal teams, investors, customers, and other external stakeholders.
• Anticipate scheduling conflicts and logistical needs, proactively resolving issues and protecting time for focused work.
• Prepare meeting agendas, briefings, and materials so the CEO is informed and prepared.
• Track action items and commitments, coordinating with stakeholders to ensure timely follow-through.
• Draft and proofread correspondence, presentations, and other communications on behalf of the CEO.
• Coordinate domestic and international travel, including itineraries, transportation, and accommodations.
• Handle sensitive information and communications with discretion and sound judgment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed