Executive Assistant

Northwestern Mutual•Milwaukee, WI

1d•$31 - $54•Hybrid

About The Position

Provides administrative support to a Vice President who contributes to functional strategy and is typically a SLT direct report. Exercises a high level of confidentiality, tact and diplomacy to support the department/area with limited supervision. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.

Requirements

Five or more years of administrative assistant experience.
Associates degree or specialized training or equivalent experience; college degree preferred.
Proficient in MS Office at advanced levels.
High degree of organization and planning skills.
Excellent written and verbal communication skills.
Ability to apply good judgment in making independent decisions and coordinating information.
Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.

Nice To Haves

Attention to Detail: Focuses on specific details to spot and correct errors in advance of them being found and surpass quality expectations. Performs work with thorough proofreading for presentation, content, accuracy, and overall quality.
Customer Service Mindset: Anticipates customer needs and applies understanding of customer needs or perspectives to solve problems and drive outcomes as the basis for decision making. Leverages knowledge of trends affecting customer to help them make informed decisions.
Emotional Intelligence: Includes self-awareness and self-management, empathy towards stakeholders (internal and external) via active listening. Builds trusting relationships and establishes credibility with peers, mangers and stakeholders to influence optimal outcomes for employees and clients.
Organizational & Political Savvy: Marshalls resources effectively and efficiently to orchestrate multiple activities; navigates internal and external politics adeptly to recognize and leverage organizational realities for efficient problem-solving.
Organizational Excellence: Demonstrated ability to prioritize and manage workloads effectively, consistently meeting service level agreements under tight deadlines, competing initiatives and multiple stakeholders.
Teamwork: Engages in others' behaviors to generate strong team cohesion and orientation. Facilitates open dialogue within and across teams to create trust and understanding. Shares collective successes and opportunities to improve as a group.
Technical & Digital Acumen: Leverages knowledge and approaches of digital products and technologies to solve problems, complete tasks and accomplish goals. Demonstrates effective adaptability to new and emerging technologies.

Responsibilities

Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, etc.
Identifies efficiencies in processes and procedures.
Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.
Prepares and provides information needed; prepares reports, collects and analyzes information, prepares presentations, etc.
Assists in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department.
Works on or may lead projects as requested.
May provide work direction to other administrative or temporary staff.
Other department specific duties as assigned.
Maintains strict confidentiality in handling materials and sensitive information.