Executive Assistant - Supply Chain Leadership

Western Digital•San Jose, CA

18h•$77,900 - $103,800•Onsite

About The Position

This is a high-impact, highly visible executive support role embedded within Western Digital's Global Procurement organization. You will serve as the operational backbone for two senior Vice Presidents — enabling them to move fast, stay organized, and lead effectively across a globally distributed supply chain organization. This role goes beyond traditional administrative support: you will be a trusted partner who anticipates needs, drives operational cadence, and acts as a force multiplier across the team.

Requirements

7+ years of executive assistant or chief of staff-adjacent experience supporting VP-level or above in a technology, manufacturing, or supply chain environment
Demonstrated ability to support multiple executives simultaneously with competing priorities
Basic Microsoft Excel proficiency — pivot tables, XLOOKUP, SUMIFS, dynamic charts, conditional formatting, and workbook structuring for executive reporting
Basic Microsoft PowerPoint proficiency — ability to review, edit, and presentation polish for C-suite and Board-level audiences
Proficiency across the full Microsoft 365 suite — Outlook, Teams, SharePoint, Excel, PowerPoint, OneNote
Strong written and verbal communication skills with executive-level polish
Proven track record of discretion and confidentiality in handling sensitive business, personnel, and commercial information
Experience coordinating across global time zones (APAC, EMEA, Americas)
Self-directed — comfortable operating with minimal supervision in a fast-paced, ambiguous environment

Nice To Haves

Experience in a supply chain, procurement, or operations organization
Familiarity with ERP, Concur systems, and SharePoint
Prior experience at a Fortune 500 technology or semiconductor company

Responsibilities

Own and manage complex, multi-time-zone calendars for two VPs — proactively resolving conflicts, prioritizing meetings, and protecting focused work time
Coordinate global travel (domestic and international), including logistics, visas, itineraries, and expense reconciliation in alignment with WD Travel Policy
Prepare briefing materials, pre-reads, and agendas for leadership reviews, staff meetings, and executive offsites
Manage and reconcile T&E reports with accuracy and timeliness using Concur or equivalent WD-approved platforms
Draft, edit, and route executive communications — emails, memos, talking points, and announcements — with a high bar for clarity and tone
Support communication between the VPs and internal stakeholders (Finance, Legal, Engineering, Operations, HR) and external partners including suppliers and ODMs
Proactively manage VP inboxes, flag time-sensitive items, and own actions item follow-through—escalating only what requires executive attention.
Maintain confidentiality of sensitive business information including supplier negotiations, pricing, and strategic roadmaps
Serve as a credible and professional representative of the VP office in all stakeholder interactions—internal and external.
Maintain a forward-looking view of the leadership calendar to anticipate preparation needs—briefing, materials, and logistics — 2-4 weeks in advance.
Lead end-to-end coordination of staff meetings, All Hands, QBRs (Quarterly Business Reviews), and Executive Business Reviews (EBRs), Supplier forums - including agenda design, logistics, AV/video conferencing setup, and follow-up tracking
Track action items and decisions from meetings; hold owners accountable to deadlines
Coordinate cross-functional working sessions with teams across APAC, EMEA, and Americas, navigating global time zones effectively
Maintain dashboards, org charts, distribution lists; ensure accuracy and timely updates across both VP organizations.
Own the development, structure, and ongoing management of the team’s SharePoint sites and OneDrive -- including site architecture, content auditing, file governance, and access controls.
Support onboarding of new team members — system access, introductions, equipment coordination with IT
Support analytical workflows — compile data from multiple sources, and package into clean, executive-ready outputs
Track department budget, POs, and vendor invoices for internal purchases; coordinate with Finance for approvals and accruals
Maintain headcount tracking for both VP organizations; coordinate with HR and Finance on open roles, new hire status, and org updates.
Review and proof all outgoing materials for accuracy, grammar, formatting, and tone before distribution
Maintain a library of reusable slide templates, charts, and standard frameworks aligned to WD brand guidelines
Apply a strong editorial eye to presentations: fix structure, tighten messaging, improve visual hierarchy, and ensure data is displayed clearly and accurately
Build and refine executive-level PowerPoint presentations for C-suite reviews, Board prep, and supply chain leadership summits — including slide design, visual consistency, data storytelling, and message flow
Ensure all materials produced by the team meet an executive-ready standard before distribution — owning quality control as a standard responsibility.
Produce and maintain Excel workbooks for department budget tracking, headcount tracking, including use of pivot tables, VLOOKUP/XLOOKUP, conditional formatting, and charts
Drive team engagement activities, recognition programs, and milestone celebrations
Plan and execute team offsites, summits, and leadership workshops — including venue, budget management, agenda, and logistics
Foster an inclusive and connected team culture across a geographically distributed organization
Partnering with HR and leadership to support employee recognitions, team milestones, and morale initiatives across globally distributed workforce.
Serve as a culture ambassador for the SC CoE and Direct Materials Procurement organizations—modeling inclusion, collaboration, and high standards in every interaction.

Benefits

paid vacation time
paid sick leave
medical/dental/vision insurance
life, accident and disability insurance
tax-advantaged flexible spending and health savings accounts
employee assistance program
other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
tuition reimbursement
transit
the Applause Program
employee stock purchase plan
the WD Savings 401(k) Plan