Executive Assistant (AI Supply Chain)

Nscale•Seattle, WA

6d•Remote

About The Position

About Nscale Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility. We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you'll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you'll be contributing to building the technology that powers the future. About the Role We are seeking a highly organised, proactive, and resourceful Executive Assistant to support our SVP of Supply Chain within AI Infrastructure. In this role, you will serve as a trusted partner to a senior leader responsible for the delivery and operation of Nscale's global AI infrastructure. You will help manage priorities, coordinate complex schedules, and ensure seamless execution across a broad range of operational, strategic, and cross-functional activities. This role extends beyond traditional executive support. You will be at the centre of a fast-paced, high-growth environment, helping connect teams, drive operational efficiency, and enable leadership effectiveness across critical infrastructure initiatives. You'll serve as a trusted right hand to the SVP of Supply Chain, keeping their calendar, priorities, and travel running smoothly while helping connect the dots across supply chain, procurement, hardware, and data centre teams. You'll be the person who anticipates what's needed next, keeps meetings and projects moving, and handles sensitive information with discretion and good judgement. Day to day, this looks like: Executive support: Complex calendar management, meeting coordination, travel planning, and expense management, with priorities aligned to the SVP's key business objectives and supply chain commitments. Proactive problem-solving: Anticipating needs, identifying potential scheduling conflicts, and resolving issues before they arise. Operational coordination: Supporting planning across supply chain, procurement, hardware, data centre, and cross-functional leadership teams, and tracking key initiatives, action items, and deliverables. Meeting cadence: Organising leadership reviews, supplier meetings, operational reviews, and business planning activities. Stakeholder management: Acting as a trusted point of contact for internal and external stakeholders, including senior leaders, suppliers, vendors, and partners across the AI supply chain. Meeting & project support: Preparing agendas, briefing materials, presentations, and documentation, and capturing actions, decisions, and follow-ups. Travel & event coordination: Managing complex international travel, and coordinating leadership offsites, supplier and operational reviews, site visits, and industry events. Administrative excellence: Bringing structure, process discipline, and accurate record-keeping to a fast-moving environment, and spotting opportunities to improve ways of working. Confidentiality: Handling highly sensitive information — including supplier, pricing, and contractual details — with discretion and professionalism.

Requirements

Proven experience as an Executive Assistant supporting senior executives, ideally at VP, SVP, or C-suite level.
Exceptional organizational and prioritization skills with the ability to manage multiple work-streams simultaneously.
Strong communication and interpersonal skills, with confidence engaging stakeholders at all levels, including suppliers and vendors.
Experience managing complex calendars and international travel arrangements.
High level of discretion, professionalism, and attention to detail.
Ability to thrive in a fast-paced, dynamic, and rapidly evolving environment.
Proactive mindset with strong problem-solving capabilities and a focus on execution.

Nice To Haves

Experience supporting leaders within supply chain, procurement, hardware, infrastructure, engineering, or operations organizations.
Exposure to high-growth technology companies or scaling businesses.
Experience coordinating leadership meetings, supplier reviews, operational reviews, or cross-functional programs.
Familiarity with project management tools and collaboration platforms.

Responsibilities

Complex calendar management, meeting coordination, travel planning, and expense management, with priorities aligned to the SVP's key business objectives and supply chain commitments.
Anticipating needs, identifying potential scheduling conflicts, and resolving issues before they arise.
Supporting planning across supply chain, procurement, hardware, data centre, and cross-functional leadership teams, and tracking key initiatives, action items, and deliverables.
Organising leadership reviews, supplier meetings, operational reviews, and business planning activities.
Acting as a trusted point of contact for internal and external stakeholders, including senior leaders, suppliers, vendors, and partners across the AI supply chain.
Preparing agendas, briefing materials, presentations, and documentation, and capturing actions, decisions, and follow-ups.
Managing complex international travel, and coordinating leadership offsites, supplier and operational reviews, site visits, and industry events.
Bringing structure, process discipline, and accurate record-keeping to a fast-moving environment, and spotting opportunities to improve ways of working.
Handling highly sensitive information — including supplier, pricing, and contractual details — with discretion and professionalism.