Executive Assistant

Maven Recruiting Group•San Francisco, CA

2h•Hybrid

About The Position

A rapidly scaling technology company is seeking a highly capable Executive Assistant to serve as a trusted partner to its first-time Founder. This is an opportunity to step into a visible role at the center of a high-growth organization, working closely with a visionary leader as the company continues to scale. The ideal candidate is proactive, tech-savvy, exceptionally organized, and understands how to operate as a true extension of an executive. This person is comfortable navigating ambiguity, anticipating needs before they arise, and helping bring structure to a dynamic environment.

Requirements

Experience supporting a Founder, CEO, or senior executive within a startup or high-growth environment.
Proven ability to partner with first-time founders and navigate rapidly changing priorities.
Strong inbox and calendar management experience with exceptional attention to detail.
Comfortable operating with autonomy and making thoughtful decisions in a fast-moving environment.
Highly organized with outstanding project management and follow-through skills.
Tech-savvy and quick to adopt new tools, systems, and technologies.
Strong written and verbal communication skills.
Naturally proactive with a solutions-oriented mindset and a genuine sense of ownership.
Thrives in startup environments where flexibility, resourcefulness, and adaptability are highly valued.

Responsibilities

Provide dedicated support to the Founder, managing a complex and ever-evolving calendar, scheduling priorities, and strategic time management.
Own inbox management, helping prioritize communications, draft responses, track action items, and ensure timely follow-through.
Serve as a strategic thought partner by helping organize priorities, prepare for meetings, and drive accountability across key initiatives.
Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes.
Prepare meeting materials, agendas, presentations, and briefing documents to keep the Founder informed and prepared.
Act as a liaison between the Founder and internal/external stakeholders, maintaining professionalism, discretion, and strong communication.
Track projects, deadlines, and follow-up items across multiple workstreams, ensuring nothing falls through the cracks.
Leverage technology, productivity tools, and AI-driven resources to streamline workflows and increase efficiency.
Help establish and improve operational processes as the company continues to grow and evolve.