Executive Assistant

Merut Construction•Swoyersville, PA

1d•$49,000 - $60,000•Hybrid

About The Position

The Executive Assistant provides comprehensive, high-level administrative and strategic support to the executive leadership team, including the CEO, COO, CAO, and CFO. This role is crucial for ensuring departmental policies are upheld on behalf of the executives while seamlessly managing administrative tasks, cross-departmental coordination, and company compliance in a fast-paced environment.

Requirements

Minimum of 2 years of experience in an executive assistant or senior administrative role supporting C-suite executives.
Exceptional verbal and written proficiency with the ability to confidently present information to stakeholders and negotiate effectively.
Strong critical thinking skills to troubleshoot issues efficiently and mediate internal or client-facing disputes professionally.
Proven ability to prioritize heavy workloads, manage complex calendars, and meet strict deadlines.
High flexibility to function effectively in fast-paced, high-pressure, and dynamic work environments.
Absolute commitment to accuracy in data entry, compliance management, and high-quality administrative workmanship.
Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook), SharePoint, and standard ERP/CRM systems.
Ability to interpret complex operational data to help drive executive decision-making and identify workflow bottlenecks.
Mastery of maintaining accurate digital and physical file structures, document control systems, and logs.
General understanding or ability to quickly learn relevant labor laws (HR) or foundational financial regulations (Accounting).

Responsibilities

Maintain comprehensive tracking and asset registers for all company equipment, fleet, and physical assets.
Manage and update organizational accountability charts to monitor task delegation and identify responsible personnel.
Oversee the master document registers to track official company compliance documents and ensure informational FAQs remain accurate and current.
Maintain facility access registers and coordinate the tracking of issued ID cards and security permissions.
Administer user registers, track software licenses, and oversee internal user account management.
Develop and maintain role-specific task lists to monitor the periodic completion of required duties across various company divisions.
Screen, prioritize, and organize executive-level emails, voicemails, and high-priority communications.
Maintain, audit, and update required data spreadsheets alongside the company’s cloud-sharing folders and digital filing systems.
Complete necessary corporate expense forms and handle the timely reconciliation and submission of receipts.
Provide leadership and clear direction to department employees to ensure executive tasks and timelines are understood and executed.
Assist in ensuring all company policies and operational procedures are strictly followed.
Research industry trends and pursue ongoing professional development to refine and optimize current company procedures.
Ensure executive work areas and regional property are kept professional, organized, and clear.
Perform comprehensive market and industry research to support executive outreach, business development, and decision-making.