Executive Assistant

Silverado•Irvine, CA

19h•Onsite

About The Position

Join Silverado Home Office in Irvine, a memory care innovator ranked in the top 10 nationwide by Fortune Magazine Best Workplaces in Aging Services™. Since 1997, Silverado has delivered exceptional care to individuals with neurodegenerative conditions. We’re a certified Great Place to Work® and proud to offer competitive pay, benefits, and growth opportunities. We are currently seeking an Executive Assistant to support our regional leadership team. In this role, you’ll be a key partner in keeping daily operations running smoothly, arranging travel, coordinating priorities, and ensuring strong communication across teams. You’ll also take the lead on planning and executing conferences, meetings, and team events, handling logistics end-to-end. From travel management to event coordination, you’ll play a critical role in keeping our leaders organized, aligned, and set up for success in a fast-paced environment.

Requirements

4–6+ years of administrative experience, preferably supporting senior leaders or regional teams
Bachelor’s degree preferred or equivalent experience
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with event planning and logistics coordination (conferences, team events, offsites)
Highly organized with strong attention to detail and ability to manage multiple priorities
Strong communication skills and professional presence
Sound judgment, discretion, and ability to handle sensitive information
Flexible and adaptable; occasional evenings/weekends may be required
Active role: walking, bending, lifting (up to 20 lbs.)
Comfortable working around animals and pets

Responsibilities

Manage calendars, travel and scheduling for regional leaders
Supervise the Reception/Office Coordinator staff
Support with day-to-day administrative needs, prioritization, and coordination
Plan and execute events, including conferences, meetings, and offsite gatherings
Coordinate travel arrangements, agendas, and logistics for leadership and regional teams
Prepare presentations, reports, correspondence, and expense reports
Track key initiatives, timelines, and follow-ups to ensure alignment and execution
Act as a liaison between Regional VPs and internal teams to keep communication flowing
Assist with general office coordination and administrative support for the Irvine Home Office
Maintain professionalism and flexibility in a fast-paced environment